To add an electronic document to this award notice, click Add
Electronic Document.
To continue, click Save.
To return to the previous page, click Cancel.
REFERENCE NUMBER
Displays the reference number of the notice. This refers to a
system generated number unique to each bid notice and increments to the next
higher number.
TITLE
Displays the title of the notice. This is a general classification of goods,
civil works and consulting services that are usually bought by government
agencies.
CATEGORY
Displays the category of the notice.
APPROVED BUDGET OF THE CONTRACT
Displays the approved budget of the contract for the bid notice in
case of bids funded by the Government of the Philippines. For bids funded by
Multilateral Development Banks (MDB) i.e. Worldbank (WB) and the Asian
Development Bank (ADB), this is the Estimated Budget.
For notices published with multiple line items
where each line item had a defined budget, the system will allow the agency to
assign individual awards to the individual line items. Each line to be awarded
will include the following components.
ITEM NO
Displays the item number.
PRODUCT / SERVICE NAME
Displays the product name. Refers to the general or common name of the item/s
or service/s being procured (e.g. Hard Disk)
DESCRIPTION
Displays a description of the line item. This refers to the type or special
characteristics of Product/Service being procured (example : For the product
"Hard Disk" e.g. external, 80 GB)
QUANTITY
Displays the quantity of the item to be ordered.
UOM
Displays the unit of measure of the item.
BUDGET
Displays the budget of the item. This refers to the allotted budget for each
line items
The system automatically populates the following
fields with the selected supplier (awardee) from the bidders list.
AWARDEE
Displays the name of the Supplier Organization that was awarded the contract.
ADDRESS
Displays the address of the Supplier Organization that was awarded the item or
contract.
CONTACT PERSON
Captures the name, address, phone number and fax number of the person who has
downloaded the document and defaults his name in the contact person field. The
Buyer may select another contact person from the Organization Contact List by
clicking on the icon and selecting from the list.
CORPORATE TITLE
Please enter the corporate title. The default value of this field is the title
of the contact person.
AWARD TYPE
Select the award type from the dropdown menu. Refers to the kind of award being
created. As a general rule, all the awards should be Award Notices that are
results of competitive bidding. However, because the law allows for alternative
methods of procurement, the Buyer or Buyer Coordinator may choose one from the
list to distinguish which type of Award Notice is being created.
Repeat Order from a previous award is allowed but limited to 25% of the
original quantity bid out as specified in Section 51 of the IRR-A of RA 9184.
Negotiated Procurement is another kind of Award Notice that meets the
conditions specified in Section 53 of the IRRs of RA 9184
Direct Contracting is another award notice resulting in this alternative
procurement specified in Section 50 of the IRR-A of RA 9184
Emergency Purchase is allowed under conditions stipulated in Section 52 or the
IRR-A of RA 9184.
CONTRACT AMOUNT
Please enter the contract amount. For bids funded by the Government of the
Philippines i.e. Trade Agreement is equal to "Implementing Rules and
Regulations", the contract amount should not exceed the Approved Budget for the
Contract or the ABC.
For bids of programs/projects funded by the Multilateral Development Banks, i.e.
Trade Agreement is not equal to "Implementing Rules and Regulations", the
contract amount could be greater than the estimated budget in the award notice
for non-IRR bid notices. The agency must still however abide by the conditions
of the loan or grant agreement in particular as they relate to shopping limits
which may be less than $100,000 USD and any awards published on the system must
have been approved by the responsible MDB organization.
AWARD DATE
Refers to the date the award was made by the BAC. Select the date by using the
date picker or the calendar icon in DD/MM/YYYY format.
REASON FOR THE AWARD
Please enter the reason for the award. This is the basis for which the award was
made:
For goods and infra projects - Lowest Calculated and Responsive Bid
For consulting services - Highest Rated and Responsive bid