SplashBidNoticeAbstractUI

Description

Republic of the Philippines
City of Canlaon
Office of the Bids and Awards Committee

INVITATION TO BID FOR THE EARLY PROCUREMENT ACTIVITY (EPA) FOR THE PROCUREMENT OF CONSTRUCTION MATERIALS FOR THE PATHWAY

The Local Government of Canlaon City, through the AIP 2025 intends to apply the sum Two Hundred Fifty-eight Thousand, Eight Hundred Eighty-three & 65/100 (P258,883.65) being the ABC to payments under the contract for the Supply and delivery of various construction materials for use in the Pathway, Sitio Gusa, Brgy. Budlasan, Canlaon City. Bids received in excess of the ABC shall be automatically rejected at bid opening.

Bids received in excess of the ABC shall be automatically rejected at bid opening. The award of the contract is subject to the effectivity of the General Appropriations Act (GAA) for FY 2025.

The Local Government of Canlaon City is conducting this procurement through the Early Procurement Activity (EPA) for FY 2025 to ensure the timely delivery of goods, implementation of infrastructure projects and rendition of consultancy services, consistent with the GPPB Resolution No. 14-2019 dated July 17, 2019. EPA shall refer to the conduct of procurement activities, from posting of the procurement opportunity, if required, until recommendation of the Bids and Awards Committee (BAC) to the HoPE as to the award of the contract for goods to be delivered, infrastructure projects to be implemented and consulting services to be rendered in the following fiscal year (i.e FY 2025), pending approval of their respective funding sources.

The bidders, therefore, are herewith informed of the following:

a. Interested bidders are invited/requested to submit their bid proposals based on indicative budget (i.e. subject to final approval) through this invitation to Bid, together with the bidding documents;

b. The Local Government of Canlaon City, will evaluate the bid proposal and determine the winning bidder. The financial bid proposal of the winning bidder will be the contract price/amount which is considered fixed price. However, the Notice of Award (NOA) will only be issued upon the approval of the budget.

c. Would there be a delay in the award as affected by the possible delay in the budget approval, the bid validity as specified in the bidding documents (which is a maximum of 120 calendar days), the winning bidder may be requested to extend the validity, if the bidder refuses to extend the bid validity, the bid submitted by said bidder will be rejected.

The Local Government of Canlaon City, now invites bids for the Supply and delivery of various construction materials for use in the Pathway, Sitio Gusa, Brgy. Budlasan, Canlaon City. Delivery of the Goods is required 7 calendar days after issuance and receipt of Notice to Proceed. Bidders should have completed, within ten years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).

Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184.

Bidding is open to all interested bidders, whether local or foreign, subject to the conditions for eligibility provided in the 2016 revised IRR of RA No. 9184

Interested bidders may obtain information for the City Government of Canlaon City thru the Office of the Bids and Awards Committee and inspect bidding documents during office hours (8:00AM to 5:00PM), Monday to Friday.

A complete set of Bidding Documents may be acquired by interested Bidders starting on November 24, 2024 to December 13, 2024 until 10:00 AM at the Office of the Bids and Awards Committee, Canlaon City, and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Five Hundred (P500.00) Pesos. The Procuring Entity shall allow the bidder to present its proof of payment for the fees by facsimile.

The Local Government of Canlaon City will hold a Pre-Bid Conference on December 2, 2024 – 2:00 PM at the Office of the Bids and Awards Committee 2nd Floor, City Hall Building, Canlaon City, which shall be open to prospective bidders

Bids must be received by the BAC Secretariat through manual submission on or before December 13, 2024, 10:00 AM at the Office of the Bids and Awards Committee, 2nd Floor, City Hall Building, Canlaon City.

All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14.

Bid opening shall be on December 13, 2024, 10:00 AM at the at the Office of the Bids and Awards Committee 2nd Floor, City Hall Building, Canlaon City. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity.

For the purpose of constituting a quorum, either the physical and virtual presence of the BAC member shall be considered pursuant to GPPB Resolution No. 09-2020.

The Local Government Unit of Canlaon reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders.

For further information, please refer to:

ALICE D. MCGUIGGAN
BAC Secretariat
Mobile No. 0917-561-7931
Email Address: bacofficelgucanlaon@yahoo.com

Date of posting: November 23, 2024

DORIS Y. FLORES
BAC Chairperson

Republic of the Philippines
City of Canlaon
BIDS AND AWARDS COMMITTEE

Control No.: #1

BID FORM

NAME OF PROJECT: PATHWAY
Brief Description: Supply and delivery of various construction materials
Location: So. Gusa, Brgy. Budlasan, Canlaon City

BILL OF QUANTITIES

Stock No. Quantity Unit of Issue ITEM DESCRIPTION Unit Cost Unit Cost Total Cost

1. 518 bags Portland Cement, 40kg/bag, type 1 310.00
2. 58 cu.m. Ready Mix Sand & Gravel 1,094.00
3. 30 lgths. 2"x4" G16C-Purlins 875.00
4. 15 lgths. 10mmØ Def. Bar x 6m 238.33
5. 10 kgs. G.I. Tie Wire, GA 16 102.67
6. 1 pc. Tarpaulin/ Billboard (see CEO for sample 4,000.00
TOTAL
Brand Model:_____________ Delivery Period:______________________ Warranty:

After having carefully read & accepted your General Conditions. I/We quote on the item/s price/s noted above.

TOTAL BID PRICE (In Words)

BID SECURITY:
AMOUNT:

Submitted by:

Bidder/Supplier
Date:_________________________


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