Bid Notice Abstract
Invitation to Bid (ITB)
Reference Number 8349344
Title Supply, Delivery and Installation of Outdoor LED Display
Area of Delivery Nueva Ecija

Solicitation Number: 01122022002
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Information Technology
Approved Budget for the Contract: PHP 7,100,000.00 
Delivery Period: 60 Day/s
Client Agency:

Contact Person: Joel Gabriel De Mesa
Head Procurement Office
gen.tinio st. cabanatuan city
Cabanatuan City
Nueva Ecija
Philippines 3100
Status Awarded
Associated Components 1
Bid Supplements 0
Document Request List 16
Date Published 13/01/2022
Last Updated / Time 05/05/2022 11:43 AM
Closing Date / Time 02/02/2022 17:00 PM

The Nueva Ecija University of Science and Technology (NEUST) through its Bids and Awards Committee (BAC), invites entities to bid for the hereunder projects:

Name of Project: Supply, Delivery and Installation of Outdoor LED Display
Location: NEUST Sumacab and Gen. Tinio Street Campus
Total Approved Budget for the Contract (ABC): 7,100,000.00
Contract Duration: 60 Calendar Days
Fund Source: GAA
Bid Documents: Php 10,000.00

1 Lot - Supply, Delivery and Installation of Outdoor LED Display
Technical Specification/Description

1. 2 sets - Outdoor LED Display with receiving card, sending card, and LED Software

Specifications: P5mm Outdoor LED Wall Display (with Manufacturer Certificate) Display Size: Height 2.80m-3.00m, Width 3.8m-4.0m = 11.00m-12.00m Cabinet Quantity: 3x4 = 12 Cabinets

LED Module Size: 320mm x 160mm Module Resolution 64 x 32 pixels Density: 4000 dots/m2

Cabinet Material: Die casting aluminum
Main Parameters: LED Configuration: SMD1921
Best Viewing Distance: >5m
Brightness: 5000-5500cd /m2
Viewing Angle: H:140 degree
Color Temperature: 6500k
Working Voltage: AC220
MTBF: >10,000 hours
IP Grade: Front IP65 / Back IP54
LifeSpan: 100,000 hours
Brightness: Manual 256 level
Signal Input Format: AV, S-Video, VGA, HDMI, SDI, DP
Effective Communication Distance: UTP net line Transmission distance:100m; Multimode optic fiber: 500m.

2. 2 units – Multimedia Display Player LED Screen module
All-in-one solution: mediaplayer and sendingcard with scaling function Control up to 1,300,000 pixels Connect via HDMI, Ethernet, Wi-Fi and 4G Upload new media and change screen settings remotely via Mobile/PC

3. 2 units - Network Media Player
CPU: Intel Atom quad core, GPU: Intel HD Graphics
I/O Ports: HMDI, Audio Jack, USB 2.0 port, USB 3.0 port, COM, DC in, RJ 45
Features: Intuitive Graphical Interface
Outlook Style content publish navigation, drag and drop operation
Auto recovery, watch dog, smart cleaner and media encryption to prevent any unexpected error due to network problem or malicious modification
Web-based browser interface Remotely monitor the media uploading process, playlist publish status Remotely monitor the play status on smart phones and tablets
Support rich types of multimedia formats
Support real-time data feed
Media Control and event Trigger

4. 2 units – Laptop: 15.6in display with IPS (In-Plane Switching) technology, Full HD 1920 x 1080, LED-backlit TFT LC, 16:9 aspect ratio | Intel Core i7 | 8GB DDR4 SDRAM | 512 SSD | 2GB graphic memory

5. 2 sets - Steel Structure with Foundation / Aluminum Cladding

Electrical supplies and installation
System Configuration
Testing, Commission and Training

Additional requirements:
Manufacturer Certificate on LED Wall(Panel), Two (2) years warranty on parts and service and proposed Perspective of Steel Structure with Foundation / Aluminum Cladding with specification

The schedule of the bidding activities are as follows:

Activities Schedule
1. Advertisement/Receipt of Letter of Intent January 13-20, 2022
2. Pre-bid Conference Jan 21, 2022 9:30 AM
Live - Online Conferencing (Zoom meeting)
3. Submission of Bids February 02, 2022 UNTIL 5:00 PM
NEUST President’s Office Conference Room, Gen. Tinio Street Campus, Cabanatuan City

Late bids shall not be accepted
4. Opening of Bids February 04, 2022 - 10:00 AM
Live - Online Conferencing (Zoom meeting)
5. Post Qualification February 07, 2022 - 10:00 AM
Live - Online Conferencing (Zoom meeting)

All particulars to the Eligibility Statement and Screening, Bid Security, Performance Security, Pre-bidding Conference, Evaluation of Bids, Post Qualification and Award of Contract shall be governed by the pertinent provisions of R.A. 9184 and its Implementing Rules and Regulations.

Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183.

A complete set of Bidding Documents may be acquired by interested Bidders from January 21, 2022 to February 02, 2022 upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB.

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.

Bids must be duly received by the BAC Secretariat at the address below on or before February 02, 2022 - 5:00 PM. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in the PBD. Late bids shall not be accepted. Late bids shall not be accepted.

Bid opening shall be on February 04, 2022 - 10:00 AM at NEUST Conference Room, Gen. Tinio Street Campus, Cabanatuan City and via Live - Online Conferencing (Zoom meeting). Bids will be opened in the presence of the bidders’ representatives.

The Nueva Ecija University of Science and Technology reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.

For more information concerning this bidding, please contact the following:

Head, Bids and Awards Committee Secretariat
NEUST Gen. Tinio St., Cabanatuan City
Telephone No. (044) 044-4565695
Email Address:

Approved by:

BAC Chairperson

Line Items
Item No.Product/Service NameDescriptionQuantityUOMBudget (PHP)
1Supply, Delivery and Installation of Outdoor LED DSupply, Delivery and Installation of Outdoor LED Display1Lot7,100,000.00
Pre-bid Conference
Date Time Venue
21/01/2022 9:30:00 AM via Online Video Conferencing

Date Created 12/01/2022

The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.

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