Bid Notice Abstract
Request for Proposal (RFP)
Reference Number 8346185
Title Hiring/Engagement of Assisting Professional for Forestry and Agroforestry of PENRO, Iloilo FMP
Area of Delivery Iloilo

Solicitation Number: 2022-02
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Selection based on Consultants Qualification
Classification: Consulting Services
Category: Consulting Services
Approved Budget for the Contract: PHP 840,000.00 
Delivery Period: 12 Month/s
Client Agency:

BAC Secretariat
Old Rotary Park, Fort San Pedro, Iloilo City
Iloilo City
Philippines 5000
63-033-3351878 Ext.0
Status Closed
Associated Components 1
Bid Supplements 0
Document Request List 0
Date Published 11/01/2022
Last Updated / Time 11/01/2022 00:00 AM
Closing Date / Time 18/01/2022 13:00 PM

Assisting Professional for Forestry and Agroforestry

I. Background

The Department of Environment and Natural Resources (DENR) through the National Forest Development Office (NFDO) implemented the Forestry Sector Project (FSP) Phase 1 in 1993 until the end of 2003 with financial assistance from the Japan Bank for International Cooperation (JBIC). The FSP has adopted Community-Based Forest Management (CBFM) as a main strategy towards Sustainable Forest Management (SFM).

Recognizing the significant accomplishment of FSP 1, a second phase of the FSP was conceptualized in 2003 to implement participatory sustainable watershed management and improve the economic condition and quality of life of the upland dwellers and downstream communities in three (3) critical river basins- the Upper Magat and Cagayan in Ifugao (CAR), Nueva Vizcaya in Quirino (Region 2), Upper Pampanga in Nueva Ecija (Region 3) and Jalaur in Iloilo (Region 6).

However, the subsequent implementation of FSP 2 was delayed for almost a decade since its conceptualization in 2003 due to policy, institutional and economic changes and setbacks both from recipient country and the funding agency. Finally, in March 2012 the Government of the Philippines (GOP) and the Japan International Cooperation Agency (JICA) signed a loan agreement for the ten (10) year implementation of the former FSP 2 now the Forestland Management Project (FMP) within the aforecited river basins. The Project aims to improve forestland management through collaborative and holistic implementation of comprehensive and sustainable forestland management strategies in the three (3) critical river basins. The Project likewise complements the current National Greening Program (NGP) and focuses on Comprehensive Site Development (CSD) which include: 1) Survey, Mapping and Planning (SMP); 2) Community Organizing (CO); 3) Site Development (SD); 4) Agroforestry Support Facilities (ASF); 5) Policy Initiative; 6) Monitoring and Evaluation; 7) Project Management and Supervision (PMS). The Project is expected to integrate conservation and development-oriented activities with full participation and capacitation of local communities and/or 147 Peoples Organizations (POs) within the 24 sub-watershed areas including the DENR and other stakeholders.

The FMP mobilizes Peoples’ Organizations (POs) to implement site development activities, such as forest and agroforestry plantation establishment, soil and water conservation, silvopasture, and assisted natural regeneration. To ensure that POs are properly guided in site development activities including the maintenance and protection of existing plantations, the Project seeks the services of Assisting Professionals (APs) that would assist in Forestry and Agroforestry implementation and development, among others.

II. Objectives in Engaging Assisting Professional

1. To ensure availability of on-site technical advisors to SUSIMO staff and POs in implementing site development activities;

2. To ensure the application of scientific knowledge and sound forestry principles and practices in the management and protection of natural and plantation forests, in biodiversity conservation and watershed management, consistent with environmental laws and regulations;
3. To facilitate maintenance and protection of existing established SD plantations so that quality plantations are developed;

4. To identify harvestable SD plantations for inventory by the IEC/EnDev firm; and

5. To facilitate the completion of updated watershed management plans.

III. Scope of Work
1. Work with the SUSIMO staff in mobilizing POs to implement site development activities so that they are properly implemented following project technical standards;

2. Assist concerned POs in formulating their fire protection/ fire damaged rehabilitation plan;

3. Review the draft updated Integrated Watershed Management Plans (IWMPs) prepared by the IWMP planning teams and facilitate the process of stakeholders’ validation of the draft updated IWMPs for submission to the REDs through the PENROs;

4. Conduct field assessment of the quality of existing SD plantations and provide advice and onsite mentoring to POs on the necessary maintenance and silvicultural treatments/practices (i.e. pruning, thinning, bending) to improve the quality of forest and agroforestry plantations;

5. Identify harvestable SD plantations of POs and gather relevant information on type of plantations, trees/crops planted, area of plantation and projected year of harvesting, among others;

6. Review the draft Community Resources Management Framework/ Community Resources Management Plan/ Community Management Plan (CRMF/CRMP/CMP).

7. Document good practices of POs in the establishment, maintenance and protection of agroforestry/tree plantations and other site development activities; and,

8. Submit and discuss monthly reports to the concerned PPMO.

IV. Duration of Assignment and Duty Station

The AP for Forestry and Agroforestry will be hired full-time for a period of ________ working-months and shall report at the concerned Provincial Project Management Offices (PPMO). Likewise, the AP shall report to CPMO at least twice upon his/her engagement to provide updates on accomplishment relative to the TOR. He/She will coordinate with the Institutional Development Specialist for technical guidance in the performance of his/her tasks and shall provide monthly reports to the CPMO through the PPMO and the RPMO, on his/her accomplishments relative to the TOR. An assessment of the AP’s performance at the end of the contract shall be conducted by the PPMO with assistance of the CPMO which shall be the basis for future engagement of the AP.
The contract may be terminated during its effectivity on the ground of willful misconduct and failure to perform the tasks and responsibilities indicated in the Terms of Reference.

V. Deliverables

1. Inception Report. Based on initial assessment of the status of implementation, an inception report will be prepared within the first month of the engagement that includes the outline of work/activities and methodology that are responsive to the gaps identified in the assessment, deliverables, and the schedule of deliverables.

2. Progress Report: A monthly progress report relative to the specific tasks shall be submitted to the Project Manager of FMP through concerned PPMO and RPMO.
• Technical Assistance/assessment conducted on SD implementation including progress or the Maintenance and Protection, and enhancement of the quality of plantations (agroforestry, reforestation, fuelwood) - SD
• Documentation of onsite mentoring conducted to POs with photos- (SD)
• Consolidated list of harvestable plantations of POs indicating the trees/crops planted, area planted, and projected year of harvest, including relevant recommendations on plantation maintenance and harvesting – (SD)
• Technical Assistance on the Updating Integrated Watershed Management Plan (SMP/IWMP)
• Documentation of the updated drafted CRMF/CRMP/CMP- (CO)
• Documentation of lessons learned and good practices employed by the PO in the implementation of SD activities – (SD)
• Inputs to monthly and quarterly reports of FIUs.

3. Final Report. This includes the consolidation of the accomplishments vis-à-vis the roles and responsibilities, and the contributions made to the attainment of the goals and objectives of the Project, specifically on operations and effect indicators (O & E).

The said report should be submitted and presented to the PPMO within the prescribed period or as scheduled in the Inception Report and the quality thereof should be acceptable to the PPMO.

VI. Payment
The payment for the services of AP Forestry and Agroforestry shall be made upon submission of monthly/quarterly reports and accompanying deliverables based on the Inception Report or the updated Work and Financial Plan of the Field Implementing Units. The payment schedule is as follow:
Deliverables Payment Remarks
A. Inception Report (1 mo) Equivalent to one (1) month salary Payment will be made after submission and approval of the IR. The IR includes the detailed work plan with payment schedule.
B. Progress Report- monthly for a total of 10 months Upon submission of Report & Deliverables. Submission should be within 7 calendar days of the succeeding month.
1. Site development-
TA for ensuring quality plantations,
Inventory of harvestable plantation, Etc.
50% of the monthly payment If the activities or TA have been completed in support of the sub-component, the payment will be lumped to the remaining task/deliverables of the AP per ToR/approved contract
2. Technical Assistance to Watershed Management Planning and CRMF Updating/Completion 30% of monthly payment Continuing. Same remark as above.
3. Project Management Related Activities (Inputs to Reports, Staff Development) 20% Liquidation damages may be applied for inputs to monthly or quarterly reports not submitted on time.
C. Final Report – after completion of the engagement Equivalent to 1 month salary The report will be jointly reviewed by PPMO and CPMO

VII. Estimated Cost

The Assisting Professional (AP) for Forestry and Agroforestry shall receive a fixed maximum total professional fee of SEVENTY THOUSAND PESOS (PHP 70,000.00) per month inclusive of all out-of-pocket expenses subject to mandatory withholding tax and existing accounting and auditing rules and regulations.

VIII. Degree, Expertise, Qualifications and Competencies

1. Preferably a Master’s degree holder in the field of forestry, agroforestry, natural resources management, or related fields;
2. At least three (3) years of work experience in Forestry/Agroforestry development, natural resources management and related fields;
3. Good understanding of multi-stakeholders project implementation and community-based management approach in forest management;
4. Experience in working with various watershed stakeholders;
5. With good communication skills;
6. Excellent time management skills with an ability to deliver high-quality outputs; and
7. Physically fit to undertake actual field visits to POs.

Date Created 10/01/2022

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