Bid Notice Abstract
Invitation to Bid (ITB)
Reference Number 8164388
Title Purchase and Installation of Materials for Solar Energy at NEUST Energy Park
Area of Delivery Nueva Ecija

Solicitation Number: 1108202101
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Electrical Systems and Lighting Components
Approved Budget for the Contract: PHP 1,500,000.00 
Delivery Period: 60 Day/s
Client Agency:

Contact Person: Romualdo Lucas Santiago
Procurement Staff
gen.tinio st. cabanatuan city
Cabanatuan City
Nueva Ecija
Philippines 3100
Status Failed
Associated Components 1
Bid Supplements 0
Document Request List 4
Date Published 09/11/2021
Last Updated / Time 18/01/2022 09:46 AM
Closing Date / Time 29/11/2021 16:00 PM


The Nueva Ecija University of Science and Technology (NEUST) through its Bids and Awards Committee (BAC), invites entities to bid for the hereunder projects:

Name of Project: Purchase and Installation of Materials for Solar Energy at NEUST Energy Park
Location: NEUST, Sumacab Campus Cabanatuan City
Total Approved Budget for the Contract (ABC): 1,500,000.00
Contract Duration: 60Calendar Days
Fund Source: INCOME
Bid Documents: Php 5,000.00

Technical Specification/Description

Item No. Description ABC
1. PV Modules 14 pcs 137,200.00
Higher power Output
Excellent Temperature Coefficient
Higher reliability
Lower Hot Spot and Crack Risk
Max power (Pmax) 450W
Max power Voltage (Vmp) 41.0
Max power Current (Imp) 10.98
Open-circuit Voltage (Voc) 49.6
Short Circuit Current (Isc) 11.53
Module Efficiency 20.70%
Solar cells, Monocrystalline (166mm)
Cell orientation 144
Glass, 3.2mm, High Transmission, AR Coated Heat Strengthened Glass
Encapsulant Material, EVA
Output Cables, Photovoltaic Technology Cable 4.00mm²
Max Temp rating NMOT, -45°˜+85°C
Max System Voltage 1500V
Max Overcurrent Protection 20A
2. 2. Solar Pump Inverter 50,800.00
7.5KW, 380V, 3phase
can support remote monitoring and control function which can monitor all operation data and fault information of the inverters
equipped with overall protection function (self-checking functions for dry running, weak sunshine, full water level, etc) motor soft start and speed control functions with perfect function, easy operation and installation
adopts maximum power point tracking and excellent motor drive technology to maximize the power output from solar panels. Compatible with both AC and DC input and the AC output can be used for various kinds of normal AC pumps. When the solar power is not available or the sunshine is not strong enough to drive the pump, the inverter could be automatically switched to single or three phase AC input power such as generator o grid power
Rated output current, 17A
Open Circuit voltage, 635-750
Input Voltage, 300-900V
Max Input DC Voltage, 900V
MPPT Voltage, 260-750V
Recommended MPPT, 550
MPPT efficiency, 99.9%
Input AC Voltage, 3AC 380/400/415/440V
Output AC Voltage, 3AC 0-380/400/415/440V
Output frequency, 0-300Hz
IP level, IP20
Fault protection, upt pt 30 general fault protections including overcurrent, overvoltage, overheating, default phase, shortcut, etc and also include water level sensor failure protection, full water, dry running, weak sunshine warning special protection functions for solar pump system. Could record the detailed running status during failure & has fault automatic reset function
Features (Flexibility, Smartness, High Cost-effectiveness, Reliability, Remote Monitoring
3. Borehole Pump 84,000.00
5HP, 380Vac, 3Ph
Stainless steel series submersible pumps made of corrosion resistance stainless steel and the shaft is of SS 304/329/431.
Pumps are multistage centrifugal type which can be firmly coupled to a submersible electric motor which operated submerged beneath the surface of water. Built in check valve prevents back flows and reduces the risk of water hammer. All mounting dimensions of pumps and motor are in accordance with NEMA standards.
Max Temp, 90°C
Permissible amount of sand, 1000 gal
Allowable solids, 3000ppm
Specific gravity, 1.004 max
Hardness, 300ppm
Turbidity, 50ppm silica scale
pH, 6.5 to 8.5
Speed, 3450rpm
Total head range, 20-3366ft
Nominal flow, 75 gpm
4. PV Rail kits 33,000.00
Industry Standard Anodized Aluminum for PV
5. Solar Cable 9,000.00
6.0mm², 50meters
6. 6. Well Drilling 285,000.00
6” standard threaded uPVC screen/blank casing, 30m
7. 7. Ground mount structure 195,000.00
Steel Frame & Concrete Pedestal
8. 8. Miscellaneous Hardware Materials 12,500.00
9. 9. Grounding system 9,000.00
10. 10. Solar Light, 10 sets 445,000.00
Smart Integrated Solar Street Light, 80W 955,500.00
Hot-dipped galvanized
11. Delivery and Installation 239,500.00

TOTAL 1,500,000.00

The works covered under this project include:
1. Preparation and submission of all necessary engineering, design investigation, detailed electrical plans, technical specifications, detailed cost estimate and construction schedule
2. Complete supply of labor, materials and equipment and necessary facilities for the Design and Build of 5 Hp Solar Powered Pump System.
3. Installation of ten (10) sets 80 Watts Integrated Solar Streetlight at the perimeter.
4. Project supervision and management in order to ensure strict compliance with the project requirements and workmanship, and to properly undertake/construct and produce the desired work/project;
5. Submission of all construction/installation records;
6. Submission of as-built plans/drawings, certificate of warranties, manuals and other documents necessary in the maintenance program of the project upon completion of the project
· NEUST shall be the owner of all the plans and documents submitted for this project and can be used in other NEUST project, which requires similar engineering design and specifications.

Warranty, Terms and Conditions:

12 Years PV Modules
1 Year for Borehole Pump
1 Year for Solar Pump Inverter

The schedule of the bidding activities are as follows:

Activities Schedule
1. Advertisement/Receipt of Letter of Intent November 9 – 16, 2021
2. Pre-bid Conference November 17, 9:30 AM
Live - Online Conferencing (Zoom meeting)
3. Submission of Bids November 29, 2021, UNTIL 4:00 PM
NEUST President’s Office Conference Room, Gen. Tinio Street Campus, Cabanatuan City

Late bids shall not be accepted
4. Opening of Bids December 1, 2021, 9:30 AM
Live - Online Conferencing (Zoom meeting)
5. Post Qualification December 2, 2021, 9:30 AM
Live - Online Conferencing (Zoom meeting)

All particulars to the Eligibility Statement and Screening, Bid Security, Performance Security, Pre-bidding Conference, Evaluation of Bids, Post Qualification and Award of Contract shall be governed by the pertinent provisions of R.A. 9184 and its Implementing Rules and Regulations.

Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183.

A complete set of Bidding Documents may be acquired by interested Bidders from November 17, 2021 -November 29, 2021 upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB.

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.

Bids must be duly received by the BAC Secretariat at the address below on or before November 29, 2021 4:00 PM. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in the PBD. Late bids shall not be accepted.

Bid opening shall be on December 01, 2021, 9:30 AM at NEUST Conference Room, Gen. Tinio Street Campus, Cabanatuan City and via Live - Online Conferencing (Zoom meeting). Bids will be opened in the presence of the bidders’ representatives. Late bids shall not be accepted.

The Nueva Ecija University of Science and Technology reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.

For more information concerning this bidding, please contact the following:

Bids and Awards Committee Secretariat
NEUST Gen. Tinio St., Cabanatuan City
Telephone No. (044) 463-0226
Email Address:

Approved by:

BAC Chairperson

Pre-bid Conference
Date Time Venue
17/11/2021 9:30:00 AM Live - Online Conferencing (Zoom meeting)

No responsive bidder

Date Created 08/11/2021

The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.

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