Solicitation Number: 0805202102 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Printing Supplies Approved Budget for the Contract: PHP 3,081,764.28  Delivery Period: 45 Day/s Client Agency: Contact Person: Michelle A Supena BAC Secretary - Civil Works gen.tinio st. cabanatuan city Cabanatuan City Nueva Ecija Philippines 3100 63-044-4630226 neustmain@yahoo.com	Status	Awarded
	Associated Components	1
	Bid Supplements	2
	Document Request List	7
	Date Published	06/08/2021
	Last Updated / Time	27/01/2022 14:09 PM
	Closing Date / Time	30/08/2021 16:00 PM
Description   INVITATION TO BID The Nueva Ecija University of Science and Technology (NEUST) through its Bids and Awards Committee (BAC), invites entities to bid for the hereunder projects: Name of Project: SUPPLY AND DELIVERY OF PRINTING EQUIPMENT Location: Printing Office - NEUST, Gen. Tinio (St.) Cabanatuan City Total Approved Budget for the Contract (ABC): Php 3,081,764.28 Contract Duration: 45 Calendar Days Fund Source: INCOME Bid Documents: Php5,000.00 ITEM NO. 1: Approved Budget for the Contract (ABC): Php 2,385,764.28 1 – LOT - Color Laser Multifunctional Copier and Consumables Approved Budget for the Contract (ABC): Php 2,385,764.28 2 UNITS - Color Laser Multifunctional Copier capable of Print, Copy, Scan, Send, Store and Optional Fax with Initial Consumables (Black Toner - 71K yield, Cyan Toner - 60K yield, Magenta Toner - 60K, yield, Yellow Toner - 60K yield, Black Drum Unit - 480K yield, Cyan Drum Unit - 480K yield, Magenta Drum Unit - 480K yield, Yellow Drum Unit - 480K yield 2 units - Black Toner - 71K yield 2 units - Cyan Toner - 60K yield 2 units - Magenta Toner - 60K yield 2 units - Yellow Toner - 60K yield 2 units - Black Drum Unit - 480K yield 2 units - Cyan Drum Unit - 480K yield 2 units - Magenta Drum Unit - 480K yield 2 units - Yellow Drum Unit - 480K yield Specifications for Color Laser Multifunctional Copier: PRINT and MAIN UNIT SPECIFICATIONS CONTROL PANEL - 10.1" TFT LCD WSVGA Color Flat-panel MEMORY - 5.0 GB RAM SOLID STATE DRIVE - (SSD) 256 GB SUPPORTED FILE TYPES - PDF, EPS, TIFF/JPEG and XPS INTERFACE CONNECTION - Network: 1000Base-T/100Base-TX/10Base-T, Wireless LAN (IEEE 802.11 b/g/n); Standard: USB 2.0 (Host) x1, USB 3.0 (Host) x1, USB 2.0 (Device) x1 PAPER CAPACITY - (LETTER, 20 LB. BOND): Standard: 1,200 Sheets, Maximum: 6,350 Sheets PAPER SOURCES - (LETTER, 20 LB. BOND) Standard: Dual 550-sheet Paper Cassettes, 100-sheet Stack Bypass, Optional: Dual 550-Sheet Paper Cassettes (Cassette Feeding Unit-AM1), 2,450-Sheet High Capacity Paper Cassette - (High Capacity Cassette Feeding Unit-C1), 2,700-Sheet Paper Deck (Paper Deck Unit-F1) PAPER OUTPUT CAPACITY - (LETTER, 20 LB. BOND) - Standard: 250 Sheets Maximum: 3,450 Sheets (with Staple Finisher-AB1 or Booklet Finisher-AB1 and 3rd Copy Tray Kit-A1) FINISHING CAPABILITIES - Standard: Collate, Group with Options: Collate, Group, Offset, Staple, Saddle-Stitch, Hole Punch, Eco Staple, Staple on Demand SUPPORTED MEDIA TYPES -Multi-Purpose Tray: Thin, Plain, Recycled, Color, Heavy, Coated, Tracing, Bond, Transparency, Label, Pre-punched, Letterhead, Tab, Envelope Paper Cassettes: Thin, Plain, Recycled, Color, Heavy, Bond, Transparency, Pre-punched, Letterhead, Envelope PRINT/COPY SPEED (BW AND COLOR) - Up to 70 ppm (Letter);Up to 42 ppm (Letter-R); Up to 40 ppm (Legal); Up to 35 ppm (11" x 17") WARM-UP TIME - From Power On: Approx. 6 Seconds1, From Sleep Mode: Approx. 6 Seconds2, Quick Startup Mode: Approx. 4 Seconds3 PRINT RESOLUTION (dpi) -1200 x 1200 PRINTING FROM MOBILE AND CLOUD-BASED SERVICES - A range of standard and optional software available to provide printing from mobile devices or internet-connected devices and cloud-based services. OPERATING SYSTEM: Windows® 7/8.1/10/Server2008/ Server2008 R2/Server2012/Server2012 R2/Server2016/Server2019, Mac OS X (10.11 or later) COPY SPECIFICATIONS: FIRST-COPY-OUT-TIME - As fast as 4.1 seconds (BW)/ 6.1 seconds (Color) COPY RESOLUTION (dpi) - 600 x 600 MULTIPLE COPIES - Up to 999 MAGNIFICATION - 25%-400% (1% Increments) PRESET REDUCTION / ENLARGEMENT - 25%, 50%, 64%, 73%, 78%, 100% (1:1), 121%, 129%, 200%, 400% SCAN SPECIFICATIONS TYPE - Single-Pass Duplexing Automatic Document Feeder DOCUMENT FEEDER PAPER CAPACITY - Up to 200 Sheets (20 lb. Bond) DOCUMENT FEEDER SUPPORTED MEDIA SIZES - 11" x 17", Legal, Letter, Letter-R, Statement, Statement-R, Custom Size: 2-3/4" x 5-1/2" to 12" x 17" DOCUMENT FEEDER SUPPORTED MEDIA WEIGHTS -Single-Sided Scanning: 13.3 lb. Bond to 80 lb. Cover (50 to 220 gsm) (BW, CL) DOUBLE-SIDED SCANNING: 13.3 lb. Bond to 80 lb. Cover (50 to 220 gsm) (BW, CL) PLATEN ACCEPTABLE ORIGINALS - Sheet, Book, 3-Dimensional Objects PULL SCAN - Color Network ScanGear for both Twain and WIA SUPPORTED OS - Windows® 7/8.1/10/Server 2008/ Server 2008 R2/Server 2012/ Server 2012 R2/Server 2016 SCAN RESOLUTION (dpi) - Scan for Copy: 600 x 600 SCAN FOR SEND - (Push) 600 x 600 (SMB/FTP/WebDAV/ IFAX), (Pull) 600 x 600 SCAN FOR FAX - 600 x 600 SCAN TO MOBILE DEVICES AND CLOUD-BASED SERVICES - A range of solutions is available to provide scanning to compatible mobile devices and certain cloud-based services depending on your requirements. SCAN SPEED (LETTER) - Single-sided Scanning: 135/135 (300 dpi), 80/80 (600 dpi) DOUBLE-SIDED SCANNING: - 270/270 (300 dpi), 160/90 (600 dpi) SEND SPECIFICATIONS DESTINATION -Standard: E-mail/Internet FAX (SMTP), SMB3.0, FTP, WebDAV, Mail Box Optional - Super G3 FAX, IP Fax ADDRESS BOOK -LDAP (2,000)/Local (1,600)/Speed Dial (200) SEND RESOLUTION - Push: Up to 600 x 600 Pull: Up to 600 x 600 COMMUICATION PROTOCOL - File: FTP(TCP/IP), SMB3.0 (TCP/IP), WebDAV Email - SMTP, POP3 FILE FORMAT - Standard: TIFF, JPEG, PDF (Encrypted, Compact, Searchable, Apply Policy, Optimize for Web, User Signature, PD,), XPS Office Open XML (PowerPoint, Word) STORE SPECIFICATIONS MAIL BOX SIMPLE (NUMBER SUPPORTED) - 100 User In-boxes, 1 Memory RX In-box, 50 Confidential Fax In-boxes, Maximum 10,000 Pages (2,000 jobs) Stored ADVANCED BOX - Communication Protocol: SMB or WebDAV Supported Client PC: - Windows (Windows 8.1/10) ADVANCED BOX AVAILABLE DISC SPACE - Approx. 16 GB (Standard HDD) Approx. 480 GB (With Optional 1 TB HDD) SECURITY AUTHENTICATION AND ACCESS CONTROL - User Authentication (Picture Login, Picture and PIN Login, Card Login, Username and Password Login, Function Level Login, Mobile Login), Department ID Authentication (Department ID and PIN Login, Function Level Login), Cloud Security Software (PIN Login, Picture Login, Picture and PIN Login, Card Login, Card and PIN Login, Username and Password Login, Department ID and PIN Login, Function Level Login) NETWORK SECURITY - TLS 1.3, IPSec, IEEE802.1X authentication, SNMP V3.0, Firewall Functionality (IP/MAC Address Filtering), Dual Network Support (Wired LAN/Wireless LAN, Wired LAN/ Wired LAN), Disabling Unused Functions (Enabling/ Disabling Protocols/Applications, Enabling/Disabling Remote UI, Enabling/Disabling USB Interface), G3 FAX separation from LAN, USB Port separation from LAN, Prohibit the execution of files stored in Advanced Box in the MFP, Scan and Send-Virus Concerns for E-mail Reception DEVICE MANAGEMENT AND AUDITING Administrator Password, Digital Certificate and Key Management, Audit Log, Cooperating with External Security Audit System (Security Information and Event Management), Image Data Logging, Security Policy Setting ENVIRONMENTAL SPECIFICATIONS OPERATING ENVIRONMENT - Temperature: 50 to 86º F, Humidity: 20 to 80% RH (Relative Humidity) POWER REQUIREMENTS - 110-127V, 60Hz, 12A POWER CONSUMPTION - Maximum: Approx. 1,800 W; Standby: Approx. 56.1 W; Sleep Mode: Approx. 0.8 W WITH CONSUMABLES @ 5% COVERAGE Black Toner - 71K yield Cyan Toner - 60K yield Magenta Toner - 60K yield Yellow Toner - 60K yield Black Drum Unit - 480K yield Cyan Drum Unit - 480K yield Magenta Drum Unit - 480K yield Yellow Drum Unit - 480K yield ITEM NO. 2 1 – Unit - HEAVY DUTY PERFECT BOOK BINDER Approved Budget for the Contract (ABC): Php 510,000.00 Specifications: Specifications: Maximum Binding Speed: 360 cycle/hr Maximum Binding Thickness: 50mm Maximum Binding Size: 420mm x 220 mm Cover Size: 430mm x 480 mm Power Consumption: 2.3 Kw Display: LCD Product Weight: 300 kg Warm-up Time: 40-50 minutes Glued: side glued Power Consumption: 220V- 240V / 50-60Hz Cutting Method: Milling & Scraping Cover Thickness: 82-302 gsm 1 kg. - HOTMELT GLUE ITEM NO. 3 1 – Unit - Book Cover Laminating Machine Approved Budget for the Contract (ABC): Php 175,000.00 Max Laminating Speed: 3m/min Max Laminating Width: 355mm Laminating Films: 25mic-500mic Substrate Thickness: 80gsm-350gsm Thickness Mount: 5mm Front Roller Diameter: 55mm Rear Roller Diameter: 30mm Power Requirements: 220-240v- 50/60Hz Power Consumption: 1700w 70A Warm up Time: 8 minutes Operating Temperature: 150C max Speed Control: Keypad Number Direct Temperature Control: Keypad Number Direct Pressure Adjustment: Manual (6 step) Film Core: 19-25WH Cooling System: AC Fan Dimensions (WxLxH) 585 x 450 x 437 mm Type of Main Motor: DC- Geared Motor / 36v70 Type of Rewinder Motor: Link to main motor ITEM NO. 4 2 – Units - Heavy Duty long arm binding stapler (stapling capacity 150 sheets, Stapler type and size : 23/6 to 23/17) Approved Budget for the Contract (ABC): Php 11,000.00 Warranty, Terms and Conditions: 1 year product/equipment warranty Lifetime Free service warranty, which includes Monthly REGULAR PREVENTIVE MAINTENANCE The schedule of the bidding activities are as follows: Activities Schedule 1. Advertisement/Receipt of Letter of Intent August 6 – 13, 2021 2. Pre-bid Conference August 16, 9:30 AM Live - Online Conferencing (Zoom meeting) 3. Submission of Bids August 30, 2021, UNTIL 4:00 PM NEUST President’s Office Conference Room, Gen. Tinio Street Campus, Cabanatuan City 4. Opening of Bids August 31, 2021, 9:30 AM Live - Online Conferencing (Zoom meeting) 5. Post Qualification September 1, 2021, 9:30:00 PM Live - Online Conferencing (Zoom meeting) All particulars to the Eligibility Statement and Screening, Bid Security, Performance Security, Pre-bidding Conference, Evaluation of Bids, Post Qualification and Award of Contract shall be governed by the pertinent provisions of R.A. 9184 and its Implementing Rules and Regulations. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183. A complete set of Bidding Documents may be acquired by interested Bidders from August 16 to 30, 2021 upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. Bids must be duly received by the BAC Secretariat at the address below on or before August 30, 2021, 4:00PM. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in the PBD. Bid opening shall be on August 31, 2021, 9:30 AM at NEUST Conference Room, Gen. Tinio Street Campus, Cabanatuan City. Bids will be opened in the presence of the bidders’ representatives who choose to attend at the address below. Late bids shall not be accepted. The Nueva Ecija University of Science and Technology reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders. For more information concerning this bidding, please contact the following: MS. MICHELLE A. SUPEÑA Bids and Awards Committee Secretariat NEUST Gen. Tinio St., Cabanatuan City Telephone No. (044) 463-0226 Email Address: neustmain@yahoo.com Approved by: DR. HONORATO P. PANAHON BAC Chairperson Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 SUPPLY AND DELIVERY OF PRINTING EQUIPMENT SUPPLY AND DELIVERY OF PRINTING EQUIPMENT 1 Lot 3,081,764.28 Pre-bid Conference Date Time Venue 16/08/2021 9:30:00 AM Live - Online Conferencing (Zoom meeting)
Remarks CHANGE IN THE SCHEDULE OF PROCUREMENT ACTIVITIES