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Description

TERMS OF REFERENCE
Assisting Professional (AP) for Infrastructure Works

(Revised/Updated November 2019)

I. Background

The Department of Environment of Natural Resources (DENR) through the National Forest Development Office (NFDO) implemented the Forestry Sector Project (FSP) Phase 1 in 1993 until the end of 2003 with financial assistance from the Japan Bank for International Cooperation (JBIC). The FSP has adopted Community-Based Forest Management (CBFM) as a main strategy towards Sustainable Forest Management (SFM).

Recognizing the significant accomplishment of FSP 1, a second phase of the FSP was conceptualized in 2003 to implement participatory sustainable watershed management and improve the economic condition and quality of life of the upland dwellers and downstream communities in three (3) critical river basins- the Upper Magat and Cagayan in Ifugao (CAR), Nueva Vizcaya and Quirino (Region 2), Upper Pampanga in Nueva Ecija (Region 3), and Jalaur in Iloilo (Region 6).

However, the subsequent implementation of FSP 2 was delayed for almost a decade since its conceptualization in 2003 due to policy, institutional and economic changes and setbacks both from the recipient country and the funding agency. Finally, in March 2012 the Government of the Philippines (GOP) and the Japan International Cooperation Agency (JICA) signed a loan agreement for the ten (10) year implementation of the former FSP 2 now the Forestland Management Project (FMP) within the aforecited river basins. The Project aims to improve forestland management through collaborative and holistic implementation of comprehensive and sustainable forestland management strategies in the three (3) critical river basins. The project likewise complements the current National Greening Program (NGP) and focuses on Comprehensive Site Development (CSD) which include: 1) Survey, Mapping and Planning (SMP); 2) Community Organizing (CO); 3) Site Development (SD); 4) Agroforestry Support Facilities (ASF); 5) Policy Initiative; 6) Monitoring and Evaluation; 7) Project Management and Supervision (PMS). The project is expected to integrate conservation and development-oriented activities with full participation and capacitation of local communities and/or 147 Peoples Organization (POs) within the 24 sub-watershed areas including the DENR and other stakeholders.

The project includes the implementation of civil works to support the implementation of forestland site development through Component 4: Agroforestry Support Facilities (ASF). Together with the implementation of the Component, the Assisting Professional (AP) in coordination with the Site Engineer (SE) and Infrastructure Specialist (SI) shall provide technical assistance and expertise to concerned Project management Officer (PMOs) and proponents such as the Local Government Units (LGUs) and Peoples Organizations (POs).

II. Objectives of the Services

The AP shall assist the IS and SE in attaining the four (4) implementation milestones/phases of the ASF Component namely: 1) Participatory Planning; 2) Preparation of Detailed Engineering Design; 3) Construction; and 4) Maintenance. The services shall be inclusive of the following activities group into three (3) sets of functions:

A. Set – 1: Subproject Pre-Engineering Activities:

1. In coordination with the IS, prepare a work plan specific to the identified ASF subprojects of the province;

2. Provide technical assistance and recommendations to the PPMOs , LGUs and POs in determining priority subprojects consistent with the Project parameters and objectives;

3. Be the lead person in the conduct of site validation/assessment exit meetings or feedbacking o the proposed ASF subprojects. This is to guarantee compliance with the selection as set forth by the Project;

4. Assist PPMO in the development of ASF Subproject Appraisal Report (SPAR), particularly on the technical aspect (subproject technical description and engineering scope of works) to suite requirements for eligibility and approval;

5. Facilitate the conduct of topographic and geotechnical survey of the roposed subprojects;

6. Ensure the integration of gender, environmental and social safeguards requirements of the project in the ASF subproject proposals;

7. Facilitate the conduct of consultation/coordination meetings with FIUs and concerned LGUs/POs;

8. In coordination with the IS, assist in the finalization of Detailed Engineering Designs (DEDs) and Program of Works (POWs) of the proposed subproject and ensure that these DEDs and POWs are translated into bid documents that are consistent with JICA requirements;

9. Facilitate the submission and review of documentary requirements of proposed ASF subprojects to ensure its completeness and compliance prior to transmittal to the RPMO;

10. Present the proposed subprojects to the Regional Subproject Approval Committee (RSAC) for deliberation and approval; and

11. In coordination with the IS and PMS, act as resource person to the Bids and Awards Committees(BACs) in the conduct of procurement process of civil works for the approved ASF subprojects including pre-bid conferences.

B. Set – 2: Subproject Construction Activities;

1. In coordination with the IS and SE, conduct the pre-construction conference of subproject for implementation;

2. Conduct monitoring and evaluation of civil works, contract, and construction progress, including financial matters, and prepare instruction to SE including report to the IS and FMP-PPMO any deviations from the approved contracts, including submission of corresponding recommendations;

3. Attend weekly coordination meetings with the contractors, FIUs, and POs. Document the discussions/agreements made and prepare reports for RPMO/PPMO information;

4. Update the contract Management Information System (CMIS) for ASF every 30th day of the month including posting of geo-tagged field photos taken every 50 meters at all sides;

5. Maintain and update the ASF Monitoring Tool;

6. Lead the conduct of inspection activities by the inspectorate team relative to the progress billings submitted by the contractors;

7. Review the contractor’s billing documents and make recommendations based on the results of inspection conducted; and

8. Be the lead person in the conduct of pre-final and final inspection of completed ASF subprojects.

C. Set – 3: Miscellaneous Activities:

1. Secure copy of subprojects documents from identification, DED, & POW, RSAC approval, procurement, construction, turn-over and O & M.

2. Perform tasks related to oversight of civil works undertakings of the PPMO, including the conduct of monthly monitoring/inspection of SUSIMO buildings;

3. In coordination with the IS, develop maintenance schemes for the completed ASF subprojects including SUSIMO buildings and assist in the establishment of agreements with the LGUs/stakeholders to ensure sustainability of the ASF infrastructure subprojects; and

4. In coordination with the IS and PMs, prepare the modules and facilitate the conduct of Operation and Maintenance Workshop for completed ASF subprojects.

III. Deliverables and Outputs

The deliverables and outputs based on the approved work plan shall be packaged and submitted to the PPMO which would be basis for the release of the monthly remuneration. The following are the expected deliverables and outputs of the Aps:

1. Monthly Progress Report on the status of potential and/or active infrastructure subprojects with recommendations based from contract management and engineering norms;

2. Monthly progress tracking report on the status of ASF infrastructure subprojects from appraisal stage to completion of construction;

3. Assessment Report on each DEDs and POWs with comments and recommendations;

4. Activity Reports or back to office reports for each field activity conducted including contract management supervision;

5. Monthly Accomplishment Reports detailing completed tasks for the period and the status and outlook of deliverables for the succeeding month, to be presented during the monthly PPMO meeting;

6. Monthly Status Report on the procurement of ASF infrastructure subprojects;

7. Report on the structural integrity of SUSIMO offices and compliance with the detailed engineering plans; and

8. Draft communications intended for the concerned agencies (LGUs, RPMO, PPMO, SUSIMOs & CPMO).

IV. Degree of Expertise, Qualification, and Competencies

1. The Assisting Professional (AP) for Infrastructure Works should hold a professional qualification in civil engineering and be a member of the Philippine Institute of Civil Engineers (PICE);

2. The AP should process a solid academic background, a post graduate studies in relevant fields or an accreditation from a government recognized professional institution will be an advantage;

3. At least five (5) years in construction management that supervises the pre-implementation and implementation phases of both vertical and horizontal projects. Supervisory experience with any Foreign-Assisted Project (JICA, WB and/or ADB) shall be an advantage;

4. At least five (5) years’ experience of implementing rural infrastructure in the Philippines including design, construction and maintenance of farm to market roads and communal irrigation schemes;

5. At least five (5) years previous experience in the use of exposure to works in labor-based methods of construction and participatory development infrastructures;

6. Knowledge and experience in local participation in the identification and planning of local infrastructure works;

7. Have excellent knowledge and experience in carrying out civil works without adverse effects to the environment;

8. Good writing and communication skills;

9. Physically fit to perform actual site visits and monitoring.

V. Cost Requirement

The Assisting Professional (AP) for Infrastructure Works will receive a monthly compensation of EIGHTY THOUSAND PESOS (PHP 80, 000.00) inclusive of all-out of pocket expenses subject to mandatory withholding taxes and existing accounting and auditing rules and regulation.

VI. Duration of Assignment, Duty Station and Expected Place of travel of the Contract

The contract will be effective for one year and may be extended or renewed at the discretion of the DENR-FMP-CPMO/PPMO subject to quarterly performance review and appraisal. The AP shall report to the PPMO every working day during the contract period unless on official field work or site visit covered by a travel order/authority, the AP is expected to be on field work at least three (3) calendar days per week. Likewise, the AP shall report to CPMO at least twice a year to provide updates on accomplishment relative to the TOR.

The contract may be terminated during its effectivity on the ground of willful misconduct and failure to perform the tasks and responsibilities indicated in the Terms of Reference.

LOCAL CONSULTANT IS PREFERRED


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