Solicitation Number: 10242025001 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Catering Services Approved Budget for the Contract: PHP 646,800.00  Delivery Period: 5 Day/s Client Agency: Contact Person: Joseph Castillo Cariño BUYER 1 gen.tinio st. cabanatuan city Cabanatuan City Nueva Ecija Philippines 3100 63-955-6756909 jcc.neustproc.unit@gmail.com	Status	Awarded
	Associated Components	2
	Bid Supplements	0
	Document Request List	2
	Date Published	25/10/2025
	Last Updated / Time	12/12/2025 08:54 AM
	Closing Date / Time	29/10/2025 12:00 PM
Description   INVITATION TO SUBMIT PRICE QUOTATION The Nueva Ecija University of Science and Technology (NEUST) through the Bids and Awards Committee (BAC), hereby invites all interested entities registered with the Philippine Government Electronic Procurement System (PhilGEPS) to bid for the hereunder project, subject to the General Conditions stated herein. Name of Project: Meals and Snacks for AACCUP Preliminary Survey Visit on November 24-28, 2025 Location: NEUST, Cabanatuan City Approved Budget for the Contract: Php646,800.00 Contract Duration: 5 Calendar Day/s Source of Fund: Income PROJECT DESCRIPTION: ONE (1) LOT ITEM NO. QTY UNIT ITEM AND DESCRIPTION November 24, 2025 1 200 pax AM Snacks Sopas w/ Putong Puti, Nestea 2 200 pax Lunch Lechon Paksiw, Pork Lumpia, Steamed Rice, Orange 3 200 pax PM Snacks Clubhouse, Assorted Soft Drinks November 25, 2025 4 160 pax AM Snacks Pancake w/ Bacon, Chuckie 5 160 pax Lunch Chicken Inasal, Ensaladang Talong, Steamed Rice, Buko Pandan 6 160 pax PM Snacks Sotanghon Guisado w/ Kutsinta, Pineapple Juice November 26, 2025 7 160 pax AM Snacks Eggcaldo w/ Tokwat Baboy, Coke Zero 8 160 pax Lunch Pork Steak (Bistek Tagalog), Chopsuey, Steamed Rice, Apple 9 160 pax PM Snacks Cheesy Chicken Pesto, Buko Juice November 27, 2025 10 160 pax AM Snacks Cheesy Ensaymada, Vitamilk, Chocolate 11 160 pax Lunch Sinigang na Hipon at Bangus, Pritong Lumpiang Gulay, Steamed Rice, Leche Plan 12 160 pax PM Snacks Beef Spaghetti w/ Garlic Bread, C2 Apple and Lemon Green Tea November 28, 2025 13 200 pax AM Snacks Bilo-Bilo w/ Inangit, Coke Zero 14 200 pax Lunch Crispy Fried Tilapia, Kare-Kare w/ Bagoong Alamang, Steamed Rice, Banana 15 200 pax PM Snacks Palabok, Minute Maid Fruit Orange (Bottle) GENERAL CONDITIONS: Upon submission of duly accomplished and signed Request for Quotation Form (Annex “A”), the following documents shall be attached. Failure to comply/submit with any of the following requirements shall be a basis for disqualification: 1. Requirements shall be attached upon submission of the quotation: 2. Requirements shall be attached upon submission of the quotation: • Certified True Copy of Mayor's / Business Permit • Certified True Copy of Tax Clearance per Executive Order 398 Series 2005, as finally reviewed and approved by the BIR (for ABC's above Php500,000.00) • Certified True Copy of Latest Annual Income Tax Return with supporting documents: (for ABC's above Php500,000.00) • Certified True Copy of Certificate of PHILGEPS Registration / Number (Red Membership or Platinum Membership). • Omnibus Sworn Statement in accordance with Section 25.3 of the revised IRR of RA 9184. • Notarized SPA or Secretary’s Certificate if the Bidder is an Authorized Representative. 3. Additional Requirements • Customer/Client Satisfaction Certificate Issued by at least two (2) customers serviced by the Caterer in the last sixty (60) calendar days • For P500,000 and above the supplier must have a fully functional commercial grade kitchen with custom designed Stainless-Steel Equipment and facilities capable of meeting the demands of industrial level service and cuisine • Meals must be ready approximately 30 minutes before scheduled mealtime, to ensure the best possible food quality • Subcontracting is not allowed • The winning supplier shall comply with the preparation of the foods in accordance with the standards as mandated by the Foods and Drugs Authority (FDA) and relevant regulating agencies • Must use eco-friendly packaging and/or utensils in compliane with the existing laws, ordinances and university policies • The quantity and quality of the foods to be delivered must be comensurate with the price cost per item as specified in the contract 4. All quotations/entries must be computerized/handwritten. 5. All quotations shall be considered as fixed prices and not subject to price escalation during contract implementation. 6. Duly signed Price Form or Itemized Price Schedule and List of Goods or Bill of Quantities. 7. Any erasures or overwriting shall be valid only if they are signed or initialed by the Contractor/Supplier or his/her authorized representative. All quotations shall be considered as fixed prices and not subject to price escalation during contract implementation. Any erasures or overwriting shall be valid only if they are signed or initialed by the supplier or his/her authorized representative. The BAC is conducting the Alternative Mode of Procurement (Small Value Procurement) for this Contract in accordance with Republic Act No. 9184, as amended by Republic Act No. 12009, and its Implementing Rules and Regulations (IRR). The quotation and eligibility documents must be submitted in a sealed envelope on or before October 29, 2025 12:00 PM at the Procurement Office, NEUST, Gen. Tinio St. Campus, Cabanatuan City. Fax or email quotations will not be honored. Section 39 of RA No. 9184, requires the winning bidder to post a performance security, in such form and amount specified under Section 39 of the 2016 Revised IRR, prior to the signing of the contract as a measure of guarantee for the faithful performance of and compliance with his obligations under the contract prepared in accordance with the Bidding Documents The NEUST reserves the right to reject any or all Quotations, to waive any minor defects therein, to reject all Quotations at any time prior to contract award, without thereby incurring any liability to the affected Bidder(s), and to accept only the offer that is compliant with the law and requirements of the procuring entity. The NEUST assumes no responsibility whatsoever to compensate or indemnify Bidders for any expenses incurred in the preparation of their Quotation. For more information concerning this bidding, please contact: ENGR. JOEL G. DE MESA Head, BAC Secretariat for Goods and Services NEUST Gen. Tinio St., Cabanatuan City Email Address: neustproc.unit@gmail.com Approved by: (SGD.) ATTY. BEMBOL DL. CASTILLO BAC Chairperson Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Meals and Snacks for AACCUP Preliminary Survey Vis Catering Services 1 Lot 646,800.00