Solicitation Number: 08222025004 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Catering Services Approved Budget for the Contract: PHP 91,080.00  Delivery Period: 6 Day/s Client Agency: Contact Person: Joseph Castillo Cariño BUYER 1 gen.tinio st. cabanatuan city Cabanatuan City Nueva Ecija Philippines 3100 63-955-6756909 jcc.neustproc.unit@gmail.com	Status	Awarded
	Associated Components	2
	Bid Supplements	0
	Document Request List	3
	Date Published	23/08/2025
	Last Updated / Time	06/10/2025 08:55 AM
	Closing Date / Time	27/08/2025 16:00 PM
Description   INVITATION TO SUBMIT PRICE QUOTATION The Nueva Ecija University of Science and Technology (NEUST) through the Bids and Awards Committee (BAC), hereby invites all interested entities registered with the Philippine Government Electronic Procurement System (PhilGEPS) to bid for the hereunder project, subject to the General Conditions stated herein. Name of Project: Meals and Snacks for Faculty and Student Exchange (DNTU, Vietnam) Location: NEUST, Cabanatuan City Approved Budget for the Contract: Php91,080.00 Contract Duration: 6 Calendar Day/s Source of Fund: Trust Fund-International Linkages PROJECT DESCRIPTION: ONE (1) LOT ITEM NO. QTY UNIT ITEM AND DESCRIPTION September 20, 2025 1 20 pax Dinner Beef w/ Broccoli, Rice, Soft Drinks September 21, 2025 2 18 pax Breakfast Beef Tapa, Egg, Rice, Coffee 3 18 pax Lunch Fried Chicken 1pc, Chicken Chopsuey, Rice 4 18 pax Dinner Sweet and Sour Fish Fillet, Rice, Soft Drinks September 22, 2025 5 18 pax Breakfast Pancake w/ Butter and Syrup, Sunny Side Up Egg, Coffee 6 80 pax AM Snacks Beef Baked Macaroni (No Ham or Hotdogs) Buko Juice 7 30 pax Lunch Beef Bowl, Veggie Sidings, Rice, Soft Drinks 8 18 pax Dinner Chicken Fillet w/ Mushroom, Buttered Veggies, Rice September 23, 2025 9 18 pax Breakfast Beef Mami, Coffee 10 20 pax Lunch Beef Caldereta, Rice, Softdrinks 11 20 pax PM Snacks Special Lumpia (Chicken), Soft Drinks 12 18 pax Dinner Chicken BBQ Quarter Leg, Atchara, Rice September 24, 2025 13 18 pax Breakfast Goto w/ Egg, Coffee 14 18 pax Dinner Spicy Mongolian Beef, Rice September 25, 2025 15 18 pax Breakfast Chicken Mami, Coffee Note! All Meals Halal Food Only GENERAL CONDITIONS: Upon submission of duly accomplished and signed Request for Quotation Form (Annex “A”), the following documents shall be attached. Failure to comply/submit with any of the following requirements shall be a basis for disqualification: 1. Requirements shall be attached upon submission of the quotation: • Certified True Copy of Mayor's / Business Permit • Certified True Copy of Certificate of PHILGEPS Registration / Number (Red Membership or Platinum Membership). • Omnibus Sworn Statement in accordance with Section 25.3 of the revised IRR of RA 9184. • Notarized SPA or Secretary’s Certificate if the Bidder is an Authorized Representative. 2. Additional Requirements • Customer/Client Satisfaction Certificate Issued by at least two (2) customers serviced by the Caterer in the last sixty (60) calendar days • For P500,000 and above the supplier must have a fully functional commercial grade kitchen with custom designed Stainless-Steel Equipment and facilities capable of meeting the demands of industrial level service and cuisine • Meals must be ready approximately 30 minutes before scheduled mealtime, to ensure the best possible food quality • Subcontracting is not allowed • The winning supplier shall comply with the preparation of the foods in accordance with the standards as mandated by the Foods and Drugs Authority (FDA) and relevant regulating agencies • Must use eco-friendly packaging and/or utensils in compliane with the existing laws, ordinances and university policies • The quantity and quality of the foods to be delivered must be comensurate with the price cost per item as specified in the contract 3. All quotations/entries must be computerized/handwritten. 4. All quotations shall be considered as fixed prices and not subject to price escalation during contract implementation. 5. Duly signed Price Form or Itemized Price Schedule and List of Goods or Bill of Quantities. 6. Any erasures or overwriting shall be valid only if they are signed or initialed by the Contractor/Supplier or his/her authorized representative. All quotations shall be considered as fixed prices and not subject to price escalation during contract implementation. Any erasures or overwriting shall be valid only if they are signed or initialed by the supplier or his/her authorized representative. The BAC is conducting the Alternative Mode of Procurement (Small Value Procurement) for this Contract in accordance with Republic Act No. 9184, as amended by Republic Act No. 12009, and its Implementing Rules and Regulations (IRR). The quotation and eligibility documents must be submitted in a sealed envelope on or before August 27, 2025 4:00 PM at the Procurement Office, NEUST, Gen. Tinio St. Campus, Cabanatuan City. Fax or email quotations will not be honored. Section 39 of RA No. 9184, requires the winning bidder to post a performance security, in such form and amount specified under Section 39 of the 2016 Revised IRR, prior to the signing of the contract as a measure of guarantee for the faithful performance of and compliance with his obligations under the contract prepared in accordance with the Bidding Documents The NEUST reserves the right to reject any or all Quotations, to waive any minor defects therein, to reject all Quotations at any time prior to contract award, without thereby incurring any liability to the affected Bidder(s), and to accept only the offer that is compliant with the law and requirements of the procuring entity. The NEUST assumes no responsibility whatsoever to compensate or indemnify Bidders for any expenses incurred in the preparation of their Quotation. For more information concerning this bidding, please contact: ENGR. JOEL G. DE MESA Head, BAC Secretariat for Goods and Services NEUST Gen. Tinio St., Cabanatuan City Email Address: neustproc.unit@gmail.com Approved by: (SGD.) ATTY. BEMBOL DL. CASTILLO BAC Chairperson Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Meals and Snacks for Faculty and Student Exchange Catering Services 1 Lot 91,080.00