Solicitation Number: 08072025004 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Catering Services Approved Budget for the Contract: PHP 166,895.00  Delivery Period: 3 Day/s Client Agency: Contact Person: Joseph Castillo Cariño BUYER 1 gen.tinio st. cabanatuan city Cabanatuan City Nueva Ecija Philippines 3100 63-955-6756909 jcc.neustproc.unit@gmail.com	Status	Awarded
	Associated Components	2
	Bid Supplements	0
	Document Request List	2
	Date Published	08/08/2025
	Last Updated / Time	12/09/2025 13:17 PM
	Closing Date / Time	11/08/2025 14:00 PM
Description   INVITATION TO SUBMIT PRICE QUOTATION The Nueva Ecija University of Science and Technology (NEUST) through the Bids and Awards Committee (BAC), hereby invites all interested entities registered with the Philippine Government Electronic Procurement System (PhilGEPS) to bid for the hereunder project, subject to the General Conditions stated herein. Name of Project: Meals and Snacks for Buwan ng Wika 2025 Location: NEUST, Cabanatuan City Approved Budget for the Contract: Php166,895.00 Contract Duration: 3 Calendar Day/s Source of Fund: Income GENERAL CONDITIONS: Upon submission of duly accomplished and signed Request for Quotation Form (Annex “A”), the following documents shall be attached. Failure to comply/submit with any of the following requirements shall be a basis for disqualification: 1. Requirements shall be attached upon submission of the quotation: • Certified True Copy of DTI Certificate of Business Name Registration / SEC Registration Certificate, and Articles of Incorporation. • Certified True Copy of Mayor's / Business Permit • Certified True Copy of Tax Clearance per Executive Order 398 Series 2005, as finally reviewed and approved by the BIR (for ABC's above Php500,000.00) • Certified True Copy of Latest Annual Income Tax Return with supporting documents: (for ABC's above Php500,000.00) o Filing Reference Number (FRN) and the Tax Return Receipt Confirmation (TRRC) o Official Receipt of Payment o Statement of Cash Flows o Income Statement o Balance Sheet • Certified True Copy of Certificate of PHILGEPS Registration / Number (Red Membership (for ABC’s below Php1,000,000.00) or Platinum Membership). • Omnibus Sworn Statement in accordance with Section 25.3 of the revised IRR of RA 9184. • Notarized SPA or Secretary’s Certificate if the Bidder is an Authorized Representative. 2. Additional Requirements • Customer/Client Satisfaction Certificate Issued by At Least Two (2) Customers who must be Juridical Entities, Either Public or Private, Serviced by the Caterer in the Last Sixty (60) Calendar Days • Must Have a Fully Functional Commercial Grade Kitchen with Custom Designed Stainless-Steel Equipment and Facilities Capable of Meeting the Demands of Industrial Level Service and Cuisine • Kitchen must Passed the Inspection Standards of the Technical Working Group for Goods and Services of the University with Corresponding Certificate Issued by the Head of TWG • Meals must be ready approximately 30 minutes before scheduled mealtime, to ensure the best possible food quality 3. All quotations/entries must be computerized/handwritten. 4. All quotations shall be considered as fixed prices and not subject to price escalation during contract implementation. 5. Duly signed Price Form or Itemized Price Schedule and List of Goods or Bill of Quantities. 6. Any erasures or overwriting shall be valid only if they are signed or initialed by the Contractor/Supplier or his/her authorized representative. All quotations shall be considered as fixed prices and not subject to price escalation during contract implementation. Any erasures or overwriting shall be valid only if they are signed or initialed by the supplier or his/her authorized representative. The BAC is conducting the Alternative Mode of Procurement (Small Value Procurement) for this Contract in accordance with Republic Act No. 9184, as amended by Republic Act No. 12009, and its Implementing Rules and Regulations (IRR). The quotation and eligibility documents must be submitted in a sealed envelope on or before August 11, 2025 2:00 PM at the Procurement Office, NEUST, Gen. Tinio St. Campus, Cabanatuan City. Fax or email quotations will not be honored. Section 39 of RA No. 9184, requires the winning bidder to post a performance security, in such form and amount specified under Section 39 of the 2016 Revised IRR, prior to the signing of the contract as a measure of guarantee for the faithful performance of and compliance with his obligations under the contract prepared in accordance with the Bidding Documents The NEUST reserves the right to reject any or all Quotations, to waive any minor defects therein, to reject all Quotations at any time prior to contract award, without thereby incurring any liability to the affected Bidder(s), and to accept only the offer that is compliant with the law and requirements of the procuring entity. The NEUST assumes no responsibility whatsoever to compensate or indemnify Bidders for any expenses incurred in the preparation of their Quotation. For more information concerning this bidding, please contact: ENGR. JOEL G. DE MESA Head, BAC Secretariat for Goods and Services NEUST Gen. Tinio St., Cabanatuan City Email Address: neustproc.unit@gmail.com Approved by: ATTY. BEMBOL DL. CASTILLO BAC Chairperson Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Meals and Snacks for Buwan ng Wika 2025 Catering Services 1 Lot 166,895.00