Solicitation Number: 07042025001 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Office Equipment Approved Budget for the Contract: PHP 85,000.00  Delivery Period: 60 Day/s Client Agency: Contact Person: Joseph Castillo Cariño BUYER 1 gen.tinio st. cabanatuan city Cabanatuan City Nueva Ecija Philippines 3100 63-955-6756909 jcc.neustproc.unit@gmail.com	Status	Closed
	Associated Components	1
	Bid Supplements	0
	Document Request List	4
	Date Published	05/07/2025
	Last Updated / Time	05/07/2025 00:00 AM
	Closing Date / Time	09/07/2025 16:00 PM
Description   INVITATION TO SUBMIT PRICE QUOTATION The Nueva Ecija University of Science and Technology (NEUST) through the Bids and Awards Committee (BAC), hereby invites all interested suppliers registered with the Philippine Government Electronic Procurement System (PhilGEPS), to quote their lowest price for the hereunder contract, subject to the General Conditions stated herein. Name of Project: Purchase of Photocopier Machine for LHS Location: NEUST- Cabanatuan City Approved Budget for the Contract: Php85,000.00 Source of Fund: MDS Cost of Bidding Documents: Php500.00 ITEM DESCRIPTION: ONE (1) LOT ITEM NO. QTY UNIT ITEM AND DESCRIPTION 1 1 unit Photocopier Machine Machine Type: A4 Colour Laser Multifunctional Core Functions: Print, Copy, Scan, Send Control Panel: 5 inch TFT LCD WVGA Colour Touch panel Memory: 1.0 GB RAM Storage: 2 GB Interface Connection Standard: 1000Base-T/100Base-TX/10Base-T, Wireless LAN (IEEE 802.11 b/g/n), Wi-Fi Direct Connection Standard: USB 2.0 (Host) x 2, USB 2.0 (Device) x 1 Memory Media: USB Memory Network Security: TLS 1.3, IPSec, IEEE802.1X authentication, SNMPv3, Firewall Functionality (IP/MAC Address Filtering), Enabling/Disabling (Network Applications, Remote UI, USB Interface), USB Port separation from LAN Document Security: Print Security (Secure Print, Encrypted Secure Print, uniFLOW Secure Print*1), Scan Security*2 (Encrypted PDF, Device Signature PDF/XPS), Send Data Security (Restricted E-mail/File send functions, Allow/Restrict Sending from History) Paper Supply Capacity: (A4, 80 g/m2) Standard: 250 sheets Multi-purpose Tray: 50 sheets Maximum: 850 sheets (with Paper Feeder PF-K1) Paper Output Capacity (A4, 80 g/m2) Standard: 75 Sheets Toner (Estimated Yield @ 5% Coverage) Toner T12: Yellow / Magenta / Cyan: 5,300 impressions (A4) Black: 7,400 impressions (A4) Supported Media Sizes Standard Cassette: Standard Size: A4, A5, A5R, A6, B5 Custom Size: 98.0 x 148.0 mm up to 216.0 x 356.0 mm Multi-purpose Tray: Standard Size: A4, A5, A5R, A6, B5, Index Card Envelope: COM10, Monarch, C5, DL Custom Size: 76.0 x 127.0 mm up to 216.0 x 356.0 mm Supported Media Weights Standard Cassette: 60 to 200 gsm Multi-purpose Tray: 60 to 200 gsm Duplex: 60 to 200 gsm Warm-up Time (Quick Start Mode: N/A) From Power On: 14 Seconds or Less*3 From Sleep Mode: 5.3 Seconds or Less Dimensions (W x D x H) 425 x 461 x 430 mm Installation Space (W x D) 425 x 917 mm*4 Weight*5 Standard: Approx. 22 kg Print Print Speed (BW) 1-sided: 33 ppm (A4) 2-sided: 29 ppm (A4) Print Resolution (dpi) 600 x 600 Page Description Languages Standard: UFR II, PCL6, PCL5, Adobe PostScript 3 Direct Print Direct printing available from USB memory, LPR Supported file types: TIFF, JPEG, PDF and XPS (only LPR) Printing from Mobile and Cloud ApplicationApple AirPrint, Canon Print Business, Mopria and uniFLOW Online, OS Standard Printing Android / Windows®10 / Windows®11 / Chrome OS / macOS (11.2.2) / iOS / iPadOS Copy Speed (BW/CL) 1-sided: Up to 33.0 ppm (A4) 2-sided: Up to 29.0 ppm (A4) First-Copy-Out Time (BW) Approx. 8.3 seconds or less Copy Resolution (dpi) 300 x 600 (DEF) 600 x 600 Multiple Copies Up to 999 copies Copy Density Automatic or Manual (9 Levels) Magnification 25% - 400% (1% Increments) Preset reduction/enlargement: 25%, 50%, 64%, 78%, 100%, 129%, 200%, 400% Document Feeder Paper Capacity (A4, 80 g/m2) Up to 50 sheets Copy: up to 600 x 600 Send: (Push) up to 300 x 600, (Pull) up to 600 x 600 Send Resolution (dpi) Standard: TIFF, JPEG*9, PDF (Compact, Searchable) Optional: PDF (Encrypted, Digital Signature) PAPER FEEDER PF-K1 Paper Capacity: 550 Sheets [80 gsm] Paper Size: A4, A5, A5R, A6, B5 Custom size: 100.0 x 148.0 mm to 216.0 x 356.0 mm Dimensions (W x D x H): 420 x 427 x 156 mm Weight: Approx. 4.7 kg Send PDF Security Feature Set-E1Photocopier Machine GENERAL CONDITIONS Upon submission of duly accomplished and signed Request for Quotation Form (Annex “A”), the following documents shall be submitted in a Sealed Envelope. Failure to comply/submit with any of the following requirements shall be a basis for disqualification: 1. Official Receipt of Payment of Bid Document 2. Certified True Copy of Mayor's/Business Permit 3. Certified True Copy of Certificate of PhilGEPS Registration 4. Certified True Copy of Income/Business Tax Return (For ABC’s above P500K) 5. Omnibus Sworn Statement (OSS), duly Notarized 6. SPA or Secretary’s Certificate if the Bidder is an Authorized Representative, duly Notarized All quotations shall be considered as fixed prices and not subject to price escalation during contract implementation. Any erasures or overwriting shall be valid only if they are signed or initialed by the supplier or his/her authorized representative. The BAC is conducting the Alternative Mode of Procurement (Small Value Procurement) for this Contract in accordance with RA 9184 and Its Implementing Rules and Regulations (IRR). The quotation and eligibility documents must be submitted in a sealed envelope on or before July 09, 2025 4:00 PM at the Procurement Office, NEUST, Gen. Tinio St. Campus, Cabanatuan City. Fax or email quotations will not be honored. Section 39 of RA No. 9184, requires the winning bidder to post a performance security, in such form and amount specified under Section 39 of the 2016 Revised IRR, prior to the signing of the contract as a measure of guarantee for the faithful performance of and compliance with his obligations under the contract prepared in accordance with the Bidding Documents The NEUST reserves the right to reject any or all Quotations, to waive any minor defects therein, to reject all Quotations at any time prior to contract award, without thereby incurring any liability to the affected Bidder(s), and to accept only the offer that is most advantageous to the Government. The NEUST assumes no responsibility whatsoever to compensate or indemnify Bidders for any expenses incurred in the preparation of their Quotation. For more information concerning this bidding, please contact: ENGR. JOEL G. DE MESA Head, BAC Secretariat for Goods and Services NEUST Gen. Tinio St., Cabanatuan City Email Address: neustproc.unit@gmail.com Approved by: (SGD.) ATTY. BEMBOL DL. CASTILLO BAC Chairperson