Solicitation Number: 0202152025 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Catering Services Approved Budget for the Contract: PHP 1,529,050.00  Delivery Period: 7 Day/s Client Agency: Contact Person: Michelle A Supena Member, BAC Secretariat - Goods and Services NEUST, Gen.Tinio St., Cabanatuan city Cabanatuan City Nueva Ecija Philippines 3100 63-44-4630226 neust.bacsec@gmail.com	Status	Active
	Associated Components	1
	Bid Supplements	0
	Document Request List	0
	Date Published	19/02/2025
	Last Updated / Time	19/02/2025 00:00 AM
	Closing Date / Time	11/03/2025 09:00 AM
Description   INVITATION TO BID The Nueva Ecija University of Science and Technology (NEUST) through the Bids and Awards Committee (BAC), hereby invites all interested entities registered with the Philippine Government Electronic Procurement System (PhilGEPS) to bid for the hereunder project, subject to the General Conditions stated herein. Name of Project: SNACKS, MEALS AND REFRESHMENTS FOR 2025 NEUST CHARTER ANNIVERSARY CELEBRATION Location: NEUST Cabanatuan City Approved Budget for the Contract: Php1,529,050.00 Contract Duration: 7 Calendar Days Source of Fund: INCOME Cost of Bidding Documents: Php5,000.00 PROJECT DESCRIPTION One (1) Lot Item No Qty. Unit Item Description DAY 0 / MARCH 23, 2025 (SUNDAY) PREPARATION FOR VENUE SET-UP 1 10 pax AM SNACK Chicken Sandwich Bottled Water (500ml) 2 10 pax LUNCH (PACKED) Lechon Paksiw Steamed Rice Bottled Water (500ml) 3 10 pax PM SNACK Pancit Palabok Bottled Water (500ml) DAY 1 / MARCH 24, 2025 (MONDAY) 4 400 bottle BOTTLED WATER (500ML) 5 80 pax BREAKFAST (PACKED) Pork Caldereta Lumpia Hubad Steamed Rice Bottled Water (500ml) 6 125 pax AM SNACK Beef Spaghetti Soft Drinks (290ml) 7 225 pax LUNCH (PACKED) 1pc. Chicken BBQ Chopsuey Steamed Rice Bottled Water (500ml) 8 300 pax LUNCH BUFFET W/SET-UP (NIETO HALL-SUMACAB) Beef Kare-kare Chicken BBQ Chopsuey Steamed Rice Soft Drinks (290ml) Leche Flan Other Inclusion Table and Chair Set-Up (Blue & Yellow Motif, dominant color is Yellow) 9 145 pax PM SNACK Pancit Palabok Soft Drinks (290ml) DAY 2 / MARCH 25, 2025 (TUESDAY) 10 400 bottle BOTTLED WATER (500ML) 11 3 pax PICA-PICA FOR JUDGES Kiat-Kiat, Grapes, chips, nuts Canned Pineapple Juice (240ml) 12 430 pax AM SNACK Baked Macaroni with garlic bread Soft Drinks (290ml) 13 250 pax LUNCH (PACKED) Grilled Liempo Sippo Veggies Steamed Rice Soft Drinks (290ml) 14 150 pax PM SNACK Chicken Sandwich Bottled Iced Tea (350 ml) DAY 3 / MARCH 26, 2025 (WEDNESDAY) 15 400 bottle BOTTLED WATER (500ML) 16 40 pax BREAKFAST (PACKED) Daing na bangus with fried egg Shanghai Roll Steamed Rice Bottled Water (500ml) 17 300 pax BALUT FOR BLOODLETTING 18 400 pax AM SNACK AND FOR BLOODLETTING Arozcaldo Soft Drinks (290ml) 19 100 pax LUNCH (PACKED) Fried Chicken Chopsuey Steamed Rice Soft Drinks (290ml) DAY 4 / MARCH 27, 2025 (THURSDAY) 20 400 bottle BOTTLED WATER (500ML) 21 3 pax PICA-PICA FOR JUDGES Kiat-Kiat, Grapes, chips, nuts Canned Pineapple Juice (240ml) 22 250 pax FOR MEDICAL & DENTAL MISSION Egg Caldo Bottled Water (500ml) 23 60 pax AM SNACK Ham & Egg Sandwich Soft Drinks (290ml) 24 60 pax LUNCH (PACKED) FOR MR. AND MS. NEUST Chicken BBQ Quarter Leg Chopsuey Steamed Rice Soft Drinks (290ml) 25 55 pax PM SNACK Baked Macaroni with Hamburger Soft Drinks (290ml) DAY 5 / MARCH 28, 2025 (FRIDAY) 26 1,300 pax DINNER BUFFET W/ SET-UP Potato Leeks Soup Caesar Salad Creamy Chicken Pesto Pasta Roasted Vegetables with hungarian sausage Roast Beef with Red Wine Sauce Texas Style Baby Back Ribs Oven Baked Parmesan Fish Steamed Rice Creme Brule House Blend Lemon Iced Tea Other Inclusion Tables and Chairs Utensils for dinner Waiters and scoopers DAY 6 / MARCH 29, 2025 (SATURDAY) ALUMNI DAY CELEBRATION AT MINI CONVENTION CENTER-SUMACAB CAMPUS 27 350 pax AM SNACK & LUNCH BUFFET W/SET-UP AM SNACK Clubhouse Sandwich Soft Drinks (290ml) LUNCH BUFFET W/SET-UP Sundried Tomato Pasta Lemon Chicken Beef Salpicao Gising-gising Steamed Rice Iced Tea Other Inclusion Tables and Chairs Additional Requirements: 1. Valid and Subsisting Sanitary Permit Issued by the Local Government Unit; 2. Health Certificate of Personnel of the Caterer; 3. Customer/Client Satisfaction Certificate Issued by At Least Two (2) Customers who must be Juridical Entities, Either Public or Private, Serviced by the Caterer in the Last Sixty (60) Calendar Days; 4. The prospective caterer/supplier must have in his Employ a Minimum of Ten (10) Regular Personnel to Ensure Timely, Fast and Well-Organized Catering services; 5. Must Have a Fully Functional Commercial Grade Kitchen with Custom Designed Stainless-Steel Equipment and Facilities Capable of Meeting the Demands of Industrial Level Service and Cuisine; 6. The prospective caterer/supplier must have an Official Online Platform or Social Media Account where Unfiltered Reviews from Customers may be Viewed Online by the Procuring Entity; 7. The prospective caterer/supplier principals place of business or operation must be within Nueva Ecija; 8. There must be 2 managed buffet stations at Nieto Hall and 4 stations at University Closed Gym and Mini Convention; 9. Chairs, tables and table cloth including the set-up and after care at Nieto Hall, University Closed Gym and Mini-Convention are provided by the caterer/supplier; 10. Servers must wear their proper uniform and shoes; 11. For packed meals, the latter must be delivered 30minutes before the event; and 12. The caterer must provide a standby vehicle in the event that the activity will be needing additional provisions related to snacks, meals and refreshments. The summary of the bidding activities is as follows: Activities Schedule 1. Advertisement February 19-26, 2025 2. Issuance of Bid Documents February 27 to March 11, 2025 3. Pre-bid Conference February 27, 2025, 1:30PM (via Zoom) 4. Deadline for Submission of Bids (Manual Submission) March 11, 2025 until 09:00AM BAC Conference Room, NEUST Gen. Tinio (St.) Campus, Cabanatuan City 5. Opening of Bids (Face to Face) March 11, 2025, 9:30 AM BAC Conference Room, NEUST Gen. Tinio (St.) Campus, Cabanatuan City GENERAL CONDITIONS: All particulars to the Eligibility Statement and Screening, Bid Security, Performance Security, Pre-bidding Conference, Evaluation of Bids, Post Qualification and Award of Contract shall be governed by the pertinent provisions of R.A. 9184 and its Implementing Rules and Regulations. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or business organizations with at least sixty percent (60%) interest or ownership of at least 60% of the outstanding capital stock belonging to citizens of the Philippines, and to citizens or business organizations of a country where the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183. A complete set of Bidding Documents may be acquired by interested Bidders from February 27-March 11, 2025 upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders pay the applicable fee for the Bidding Documents not later than the deadline for submission of bids. Bids must be duly received by the BAC Secretariat at the address below on or before March 11, 2025, until 9:00AM. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in the PBD. Late bids shall not be accepted. Bid opening shall be on March 11, 2025, 9:30 AM at the BAC Conference Room, Gen. Tinio (St.) Campus, Cabanatuan City. Bids will be opened in the presence of the bidder or his/her/its duly authorized representative/s. Failure to attend during the opening of bids shall be considered a waiver on the part of the bidder who likewise waives his/her/its right to raise questions during the bidding procedures. The Nueva Ecija University of Science and Technology reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders. For more information concerning this bidding, please contact the following: ENGR. JOEL G. DE MESA Head, BAC Secretariat for Goods and Services NEUST Gen. Tinio St., Cabanatuan City Email Address: neust.bacsec@gmail.com Approved by: (SGD.) ATTY. BEMBOL DL. CASTILLO BAC Chairperson Pre-bid Conference Date Time Venue 27/02/2025 1:30:00 PM via Zoom Platform Other Information Please submit letter of intent addressed to: ATTY. BEMBOL DL. CASTILLO BAC CHAIRPERSON NEUST, CABANATUAN CITY