Solicitation Number: 0212102024 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Laboratory Supplies and Equipment Approved Budget for the Contract: PHP 5,500,000.00  Delivery Period: 90 Day/s Client Agency: Contact Person: Michelle A Supena Member, BAC Secretariat - Goods and Services NEUST, Gen.Tinio St., Cabanatuan city Cabanatuan City Nueva Ecija Philippines 3100 63-44-4630226 neust.bacsec@gmail.com	Status	Active
	Associated Components	1
	Bid Supplements	0
	Document Request List	5
	Date Published	11/12/2024
	Last Updated / Time	11/12/2024 00:00 AM
	Closing Date / Time	03/01/2025 17:00 PM
Description   INVITATION TO BID The Nueva Ecija University of Science and Technology (NEUST) through the Bids and Awards Committee (BAC) will conduct Early Procurement Activities (EPA) for the following project funded by NEP/GAA 2025 in accordance with the guidelines on the implementation of EPA. Interested entities are hereby invited to bid for the following: Name of Project: HOSPITALITY AND TOURISM MANAGEMENT VIRTUAL-REALITY LABORATORY SET/PACKAGE Location: NEUST Cabanatuan City Approved Budget for the Contract: Php5,500,000.00 Contract Duration: 90 Calendar Days Source of Fund: NEP/GAA 2025 Cost of Bidding Documents: Php10,000.00 PROJECT DESCRIPTION: 1LOT/PACKAGE Item No. ITEM & DESCRIPTION QUANTITY UNIT 1 HOSPITALITY AND TOURISM MANAGEMENT VIRTUAL-REALITY LABORATORY SET/PACKAGE a. 90 pcs. Virtual Reality Device (Head Goggles and Hand SO) b. 3 units 50 inches 4k LED Smart - 4K UHD - Smart TV - Bluetooth Connectivity, HDR, Wireless Connectivity c. 3 units All-in-one Computer - Apple M4 chip with 10-core CPU, 10-core GPU, 16-core Neural Engine - 24" 4.5K Retina Display² - Standard glass - 16GB unified mem9ory 512GB SSD storage - Four Thunderbolt 4 ports Gigabit Ethernet - Magic Mouse - Magic Keyboard with Touch ID - US English d. Simulation Program Software • Hotel Operations and Services - Hotel Section / Department Familiarization - Hotel Room Housekeeping Procedure (Cleaning and Bed Preparation) - Housekeeping Tools and Equipment Familiarization • Food and Beverage Operations and Services - Restaurant Section/Department Familiarization - Bar Tools and Equipment Familiarization - Kitchen Tools and Equipment Familiarization - Bartending and Cocktail Mixing - Food Service Procedures • Tourism and Travel Management - Phase 1 o Philippine Virtual Tour & Tourism Destination (360 VR Tour) o Wonders of the World (Famous International Tourism Destination) (360 VR Tour) o Country Familiarization (Map and Flag of the World) o Philippine and Tourism Geography (Map, Province, Capital, Municipality, Culture) - Phase 2 o Travel Booking Simulation (using Global Distribution System) o Travel Agency Facility Familiarization o In-Flight Safety Demonstration and Familiarization (Aircraft) o Cruise ship Vessel familiarization 1 set 2 GLOBAL DISTRIBUTION SYSTEM (GDS) WITH HOTEL PROPERTY MANAGEMENT SYSTEM (PMS) – PACKAGE/SET a. 3 units – Server Computer - Processor: 1 x Intel® Xeon® E3-1220v3 Quad Core Processor (3.10GHz/80W) - Cache: 8MB L3 Cache - Memory: 4GB 1 x 4GB DDR3-1333 Unbuffered ECC memory - Expansion slots • 1 x PCIe® 3.0 x16 • 1 x PCIe® 2.0 x4 (x8 connector) • 1 x PCIe® 2.0 x1 (x4 connector) • 1 x PCI - Graphics: Intel HD P4600 Graphics - Ethernet: Onboard Gigabit LAN (Intel� 82576EB) - Power supply: 500W 80 plus Bronze Certified efficient Fixed power supply - Storage: 1 x 500GB 3.5” SATA 7200RPM (up to 4 x 3.5” SATA HDD) - Chassis form factor: Tower Chassis - Optical Drive: DVD-RW - Dimensions: 180 (W) x 450 (D) x 358 (H) mm (7.1 x 17.7 x 14.1 inches) - Weight: 7.9- 12.4 kg (17.4-27.3 lbs.) - OS support: Windows 11 OS 64 BIT - Security and Service Features • Chassis Intrusion Alert, • Admin/User password, • Device boot control, • Power on password, • Setup password - Emissions classification (EMC) • FCC (Class B) BSMI (Class A) - Accessories: Keyboard and Mouse - Warranty: 3 years warranty on parts, 1 year on labor, 1 year On-Site - Monitor: 20 inches LED monitor with HDMI/ VGA inputs a. Comprehensive Travel Distribution and Hotel Management Solution Software - GDS Core Features - Airline reservations, hotel booking, car rentals, ancillary services, payment integration, and customer experience enhancements. - Hotel Property Management System (PMS) Features • Reservation and Front Desk Management o Dashboard for reservations. o Room availability and rate management. o Check-in/check-out processing. Housekeeping Module o Task updates for housekeeping staff. o Room status management (clean, occupied, out of service). Inventory and Revenue Management Dynamic pricing based on demand and seasonality. Room inventory distribution to online travel agents (OTAs) and GDS channels. • Customer Relationship Management (CRM) Guest profiles with history and preferences. Automated communication (confirmation emails, pre-arrival messages). • Billing and Payments (mockup payments only) Integrated billing for services (room stays, minibar, spa, etc.). Secure online and offline payment options. Reporting and Analytics Customizable reports (occupancy, revenue, guest demographics). Business insights for demand forecasting and trend analysis. Advanced Features for GDS + PMS Integration Unified Booking Engine: A single platform for travel agents to book hotels Channel Management: Automatic synchronization of room availability and pricing across OTAs, GDS, and direct booking channels. Software Specification Windows Executable Supports windows 10 & 11 Unlimited installations to any computer Software license Custom developed for NEUST HRM, this means that the full ownership of this application or software will be NEUST HTM Updates are free for up to 3 years 1 set 3 POINT OF SALES SIMULATION FOR RETAIL AND RESTAURANT OPERATIONS – PACKAGE/SET a. 6 units - Android Tablet Connectivity: SIM: Nano-SIM, eSIM - cellular model; WIFI Display: 8.7 inches, 214.9 cm2 (~81.7% screen-to-body ratio) Resolution: 800 x 1340 pixels, 5:3 ratio (~179 ppi density) Platform/ OS: Android 13, upgradable to Android 14, One UI 6.1 Chipset: Mediatek Helio G99 (6 nm) CPU: Octa-core (2x2.2 GHz Cortex-A76 & 6x2.0 GHz Cortex-A55) GPU: Mali-G57 MC2 Memory: Card slot, microSDXC (dedicated slot) Internal: 128GB 8GB RAM a. 6 units - Portable Bluetooth Receipt Printer Support cash drawer drive Parallel, serial, USB, LAN interface optional Built-in Data buffer(able to receive new data while printing) Character can be enlarged, adjusted line spacing left and right spacing, as well as bold and underline Support different density NV bitmap download and printing ESC/POS compatible, setting DIP switch to choose characters and fonts Support configuration through WEB multiple connect printing Through software binding to set printer identification Support international language a. POS Simulation and Training Software for Retail and Restaurant Operations Simulation Modules: -Retail Operations: Barcode scanning, payment processing (mock-up cash, card, digital wallets), refunds, and discounts. - Restaurant Operations: Table ordering, kitchen communication, split bills, and menu updates. Interactive Dashboard: Real-time analytics for tracking sales, errors, and performance metrics during training. Admin and Trainer Tools: Ability to create custom scenarios, define learning objectives, and review performance. Lifetime Ownership: No recurring license fees; updates for educational purposes included. Software Specification Android Application;Supports android 13 - 16 operating systems; Unlimited installations to any android tablet device Software license Custom developed for NEUST HTM, this means that the full ownership of this application or software will be NEUST HTM Updates are free for up to 3 years 1 set The summary of the bidding activities is as follows: Activities Schedule 1. Advertisement December 11-18, 2024 2. Issuance of Bid Documents December 19, 2024 to January 3, 2025 3. Pre-bid Conference December 19, 2024, 2:30PM (via Zoom) 4. Deadline for Submission of Bids (Manual Submission) January 3, 2025, until 5:00PM BAC Conference Room, Gen. Tinio (St.) Campus, Cabanatuan City 5. Opening of Bids (Face to Face) January 6, 2025, 9:00AM BAC Conference Room, Gen. Tinio (St.) Campus, Cabanatuan City GENERAL CONDITIONS: All particulars to the Eligibility Statement and Screening, Bid Security, Performance Security, Pre-bidding Conference, Evaluation of Bids, Post Qualification and Award of Contract shall be governed by the pertinent provisions of R.A. 9184 and its Implementing Rules and Regulations. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or business organizations with at least sixty percent (60%) interest or ownership of at least 60% of the outstanding capital stock belonging to citizens of the Philippines, and to citizens or business organizations of a country where the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183. A complete set of Bidding Documents may be acquired by interested Bidders from December 19, 2024 to January 3, 2025 upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders pay the applicable fee for the Bidding Documents not later than the deadline for submission of bids. Bids must be duly received by the BAC Secretariat at the address below on or before January 3, 2025, until 5:00PM. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in the PBD. Late bids shall not be accepted. On the last day for the submission of bids and no prospective bidder/s submitted its bid documents or only one (1) bid was submitted for the above-mentioned project, the same is deemed extended until January 10, 2025, 5:00 PM. This is to protect the interest of the University and full opportunity for a competitive bidding may be achieved. The University likewise reserves the right to cause extension or postponement of the filing of bids should similar situation arises. Bid opening shall be on January 6, 2025, 9:00 AM at the BAC Conference Room, Gen. Tinio (St.) Campus, Cabanatuan City unless extended. Bids will be opened in the presence of the bidder or his/her/its duly authorized representative/s. Failure to attend during the opening of bids shall be considered a waiver on the part of the bidder who likewise waives his/her/its right to raise questions during the bidding procedures. The Nueva Ecija University of Science and Technology reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders. For more information concerning this bidding, please contact the following: ENGR. JOEL G. DE MESA Head, BAC Secretariat for Goods and Services NEUST Gen. Tinio St., Cabanatuan City Email Address: neust.bacsec@gmail.com Approved by: DR. HONORATO P. PANAHON (SGD.) BAC Chairperson Pre-bid Conference Date Time Venue 19/12/2024 2:30:00 PM via Zoom Platform Other Information Please submit letter of intent addressed to: DR. HONORATO P. PANAHON BAC Chairperson NEUST Cabanatuan City