printableBidNoticeAbstract

Description

INVITATION TO BID

The Nueva Ecija University of Science and Technology (NEUST) through the Bids and Awards Committee (BAC) will conduct Early Procurement Activities (EPA) for the following project funded by NEP 2025 in accordance with the guidelines on the implementation of EPA. Interested entities are hereby invited to bid for the following:

Name of Project: SUPPLY AND DELIVERY OF LED WALL INDOOR PACKAGE
Location: NEUST Gabaldon Campus, Gabaldon, Nueva Ecija
Approved Budget for the Contract: Php1,450,000.00
Contract Duration: 60 Calendar Days
Source of Fund: NEP 2025
Cost of Bidding Documents: Php5,000.00

PROJECT DESCRIPTION: 1LOT

ITEM NO. QTY UNIT ITEM AND DESCRIPTION
1 1 set LED WALL Indoor Package
Specifications:
Pixel Configuration: 3in1 SMD
Pixel Pitch: 2.9mm
Pixel Density: 118,484 px/sqm
Module Dimension: 500mm x 500mm
Panel Physical Resolution: 200x200
Brightness: 1,200 Nits
Viewing Angle: 140deg x 140deg
Contrast Ratio: 4000:1
Power Consumption: ~125w per Panel (may vary slightly due to pixel pitch change)
Processing: 16bit/color
Colors: 281 Trillion Colors
Driving Method: 1/16 Scan
Refresh Rate: 3840hz
LED Lifespan: 100,000 hours
Die-Cast Aluminum Frame
Physical Size:
Width: 4 meters
Height: 2.5 meters
Collapsible: Yes
Particulars:
Number of LED Panels: 40 panels
Video Processors: 1
Sets of Cables: 1 set per each panel
Sets of Main AC Cables: 50 meters Gauge 10 with Surface Breaker 60 Amp
Sets of Fly Frame: 1
Tour Cases per Unit: 5
Automatic Voltage Regulators: 1pc -20Kva
LED Display Dimensions: 4 meters width x 2.5 meters height
2 1 set HDMI Video Switcher
Specifications:
8 x HDMI Inputs, 3 x HDMI Outputs
Multi-Format, HDCP Support
Mix-Effects Bus, 4.3" TFT LCD Display
RCA Audio Input, Headphone Output
8-Bit, 4:2:2 Video Processing
18-Channel Digital Audio Mixer with FX
3 1 set Led Frame with Brace or Movable Bracket with wheel for LED Wall

The summary of the bidding activities is as follows:

Activities Schedule
1. Advertisement November 28-December 5, 2024
2. Issuance of Bid Documents December 6-18, 2024
3. Pre-bid Conference December 6, 2024, 2:00PM (via Zoom)
4. Deadline for Submission of Bids (Manual Submission) December 18, 2024, until 9:00AM
BAC Conference Room, Gen. Tinio (St.) Campus, Cabanatuan City
5. Opening of Bids (Face to Face) December 18, 2024, 9:30AM
BAC Conference Room, Gen. Tinio (St.) Campus, Cabanatuan City

GENERAL CONDITIONS:

All particulars to the Eligibility Statement and Screening, Bid Security, Performance Security, Pre-bidding Conference, Evaluation of Bids, Post Qualification and Award of Contract shall be governed by the pertinent provisions of R.A. 9184 and its Implementing Rules and Regulations.

Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or business organizations with at least sixty percent (60%) interest or ownership of at least 60% of the outstanding capital stock belonging to citizens of the Philippines, and to citizens or business organizations of a country where the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183.

A complete set of Bidding Documents may be acquired by interested Bidders from December 6-18, 2024 upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders pay the applicable fee for the Bidding Documents not later than the deadline for submission of bids.

Bids must be duly received by the BAC Secretariat at the address below on or before December 18, 2024, until 9:00AM. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in the PBD. Late bids shall not be accepted.

On the last day for the submission of bids and no prospective bidder/s submitted its bid documents or only one (1) bid was submitted for the above-mentioned project, the same is deemed extended until December 26, 2024, 9:00 AM. This is to protect the interest of the University and full opportunity for a competitive bidding may be achieved.

The University likewise reserves the right to cause extension or postponement of the filing of bids should similar situation arises.

Bid opening shall be on December 18, 2024, 9:30 AM at the BAC Conference Room, Gen. Tinio (St.) Campus, Cabanatuan City unless extended. Bids will be opened in the presence of the bidder or his/her/its duly authorized representative/s. Failure to attend during the opening of bids shall be considered a waiver on the part of the bidder who likewise waives his/her/its right to raise questions during the bidding procedures.

The Nueva Ecija University of Science and Technology reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.

For more information concerning this bidding, please contact the following:
ENGR. JOEL G. DE MESA
Head, BAC Secretariat for Goods and Services NEUST Gen. Tinio St., Cabanatuan City
Email Address: neust.bacsec@gmail.com
Approved by:

DR. HONORATO P. PANAHON (sgd.)
BAC Chairperson


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