Solicitation Number: 010920232024 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Systems Integration Approved Budget for the Contract: PHP 17,000,000.00  Delivery Period: 90 Day/s Client Agency: Contact Person: Michelle A Supena Member, BAC Secretariat - Goods and Services NEUST, Gen.Tinio St., Cabanatuan city Cabanatuan City Nueva Ecija Philippines 3100 63-44-4630226 neust.bacsec@gmail.com	Status	Closed
	Associated Components	2
	Bid Supplements	2
	Document Request List	14
	Date Published	24/09/2024
	Last Updated / Time	14/10/2024 14:58 PM
	Closing Date / Time	22/10/2024 16:00 PM
Description   INVITATION TO BID The Nueva Ecija University of Science and Technology (NEUST) through the Bids and Awards Committee (BAC), hereby invites all interested entities registered with the Philippine Government Electronic Procurement System (PhilGEPS) to bid for the hereunder project, subject to the General Conditions stated herein. Name of Project: INTEGRATED ADMISSION AND ENROLLMENT SYSTEM Location: NEUST- Cabanatuan City Approved Budget for the Contract: Php17,000,000.00 Contract Duration: 90 Calendar Days Source of Fund: INCOME/TF-INTERNET Cost of Bidding Documents: Php25,000.00 PROJECT DESCRIPTION: 1LOT “Please see attached Associated Component for the Terms of Reference” Item no. Unit Item Description Quantity 1 lot INTEGRATED ADMISSION AND ENROLLMENT SYSTEM AND Dashboard Module (for Execom) ADMISSION AND ENROLLMENT MODULE: Profile Module Events Module Admission Module Reservation Module Requirements Setup Module Admission Limit Module Registrar / Student Center Module Academic Module Enrollment / Registration Module Accounting and Cashiering Module Faculty Portal Student / Parent Portal Grading System Module UNIFAST Module (Important Features) Report Generation Setup Manager Security Management Module Individual Subject Program Customization Of Student Medical Features Include Cloud Server and Security for Hosting the System, Setup The Existing HCI as On-Prem Server for Hybrid Implementation CONDITIONS: -Centralized Database for All Campuses. -Migration Of Current OES Database is the responsibility of winning supplier. -Supplier is responsible for synchronizing and transferring the Old OES Database to the new Enrolment System. -4 Years Service Warranty. -Logos, Images, University Header and University Footers can be changed by MIS Developers. -Modify And Create Reports. -Provide Dedicated Programmers to customize all the functionalities and reports. -Directly coordinate with all end users (Accounting, OAR, Health Unit, Cashier, MIS, VPAA) for system requirements specifications. **Please see attached TOR document for more information. -Turnover of source code for editing of the University Dev Team. The summary of the bidding activities is as follows: Activities Schedule 1. Advertisement September 24-October 1, 2024 2. Issuance of Bid Documents October 2-14, 2024 3. Pre-bid Conference October 2, 2024, 9:00AM (via Zoom) 4. Deadline for Submission of Bids (Manual Submission) October 14, 2024, until 4:00PM BAC Conference Room, Gen. Tinio (St.) Campus, Cabanatuan City 5. Opening of Bids (Face to Face) October 15, 2024, 9:00 AM BAC Conference Room, Gen. Tinio (St.) Campus, Cabanatuan City GENERAL CONDITIONS: All particulars to the Eligibility Statement and Screening, Bid Security, Performance Security, Pre-bidding Conference, Evaluation of Bids, Post Qualification and Award of Contract shall be governed by the pertinent provisions of R.A. 9184 and its Implementing Rules and Regulations. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or business organizations with at least sixty percent (60%) interest or ownership of at least 60% of the outstanding capital stock belonging to citizens of the Philippines, and to citizens or business organizations of a country where the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183. A complete set of Bidding Documents may be acquired by interested Bidders from October 2-14, 2024 upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders pay the applicable fee for the Bidding Documents not later than the deadline for submission of bids. Bids must be duly received by the BAC Secretariat at the address below on or before October 14, 2024, until 4:00PM. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in the PBD. Late bids shall not be accepted. On the last day for the submission of bids and no prospective bidder/s submitted its bid documents or only one (1) bid was submitted for the above-mentioned project, the same is deemed extended until October 22, 2024, 4:00 PM. This is to protect the interest of the University and full opportunity for a competitive bidding may be achieved. The University likewise reserves the right to cause extension or postponement of the filing of bids should similar situation arises. Bid opening shall be on October 15, 2024, 9:00 AM at the BAC Conference Room, Gen. Tinio (St.) Campus, Cabanatuan City unless extended. Bids will be opened in the presence of the bidder or his/her/its duly authorized representative/s. Failure to attend during the opening of bids shall be considered a waiver on the part of the bidder who likewise waives his/her/its right to raise questions during the bidding procedures. The Nueva Ecija University of Science and Technology reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders. For more information concerning this bidding, please contact the following: ENGR. JOEL G. DE MESA Head, BAC Secretariat for Goods and Services NEUST Gen. Tinio St., Cabanatuan City Email Address: neust.bacsec@gmail.com Approved by: DR. HONORATO P. PANAHON BAC Chairperson Pre-bid Conference Date Time Venue 02/10/2024 9:00:00 AM via Zoom Platform Other Information Please submit letter of intent addressed to: DR. HONORATO P. PANAHON BAC Chairperson NEUST Cabanatuan City
Remarks SUPPLEMENTAL/BID BULLETIN 2024-10-002 re: EXTENSION OF THE DEADLINE OF SUBMISSION OF BIDS