Solicitation Number: 2024-08-326 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Catering Services Approved Budget for the Contract: PHP 490,000.00  Delivery Period: Client Agency: Contact Person: JEFFREY C RESUEÑO Head-BAC Secretariat 449 San Luis Aurora Philippines 3200 63-963-7688896 jeffrey.resueno@deped.gov.ph	Status	Closed
	Associated Components	1
	Bid Supplements	0
	Document Request List	0
	Date Published	16/08/2024
	Last Updated / Time	16/08/2024 00:00 AM
	Closing Date / Time	20/08/2024 08:00 AM
Description   ________________________________ ________________________________ ________________________________ REQUEST FOR QUOTATION FOODS FOR THE PARTICIPANTS TO THE 2024 GENDER AND DEVELOPMENT TRAINING OF SDO-AURORA EMPLOYEES ON AUGUST 28-30, 2024 RFQ NO. 2024-08-326 Sir/Madam: Please quote your best quotation for the item/s described below using the Price Quotation Form (see Annex "B" of the Request for Quotation), subject to terms and conditions stated in the RFQ. Unit Quantity Item/Description APPROVED BUDGET FOR THE CONTRACT Supply & Delivery of Catering Services, Accommodation and Training Venue 490,000.00 Pax 140 August 28, 2024 - Dinner and Accommodation Pax 140 August 29, 2024 – Breakfast to Dinner and Accommodation Pax 140 August 30, 2024 -Breakfast Inclusions: Accommodation: Rooms for quadruple (2 double beds) Training Venue: Includes provision of audio-visual system with at least 3 microphones/ facility, free internet connection, LCD Projector, LCD Screen, tables with cloth and chairs with seat cover) August 28, 2024- 6:00PM – 10:00PM August 29, 2024- 8:00AM – 6:00PM Requirements: 1. Water Station with glass. 2. Unlimited coffee station (sugar, coffee, cream) 3. Food will be served as follows: AM Snacks: 9:30AM, Lunch: 11:45AM, PM Snacks: 3:00PM, Dinner: 6:00PM 4.Menu served as follows: Soup-based menu: 50% solid part, 50% liquid part Pasta/Pansit:60% noodles, 40% meat/vegetables 5. Use recyclable materials for packed food. 490,000.00 * The ABC is understood to be the ceiling price; offers must not exceed the ABC provided. Deadline for submission and receipt of quotation, together with the following documents, duly signed by you or your duly authorized representative, shall not be later than August 20, 2024. • Mayor’s Permit for 2024 • PhilGEPS Registration Number (Organization ID or screenshot from PhilGEPS Website); • Brochure or Technical Data Sheet, if applicable; • Annual Income Tax Return CY 2023 or Latest Business Tax Return (from April to September; filed through the Electronic Filing and Payment System (EFPS)); • Omnibus Sworn Statement; • Compliance with the Schedule of Requirements (Annex “A”); • The Price Quotation Form (Annex “B”); Only one (1) set of documents certified to be true copies of the original shall be required. Proposals and other documents required may be sent electronically through procurement.depedaurora@deped.gov.ph Electronically prepared and/or hard copies of the proposals and documents must be submitted through the SDO Records Section on or before the deadline of submission as stated in this RFQ. Late submission of quotations shall not be accepted and considered. ERLEO T. VILLAROS PhD Chairperson, Bids and Awards Note: Please indicate statement of compliance of the Technical Specifications Form by clearly indicating “COMPLY” Annex “A” SCHEDULE OF REQUIREMENTS Unit Quantity Item/Description Delivery Period Supply & Delivery of Catering Services, Accommodation and Training Venue August 28-30, 2024 August 28, 2024 - Dinner and Accommodation Pax 140 Dinner- Beef Pares (350g), Grilled Chicken (250g), Vegetables Salad (250g), Mushroom soup (250g), Creamy Gelatin (3.5ml cup), Plain rice (1cup), Bottled water(500ml) August 29, 2024 – Breakfast to Dinner and Accommodation Pax 140 Breakfast- Buffet (with choices of egg, ham, tocino, longanisa for viand), Bread, pandesal, rice, coffee, chocolate drink Pax 140 AM Snack – Wonton soup (350g), Chicken sandwich (250g), Cucumber juice (330ml) Pax 140 Lunch – Chicken cordon bleu (350g), fish fillet (150g), Creamy soup suey (350g), crab and corn soup (300g), fruit salad (3.5ml cup), 1cup rice , bottled water (500ml) Pax 140 PM Snack-Macaroni Salad (250g), Tuna Sandwich (250g), Buko juice (330ml) Pax 140 Dinner – Pork Steak (250mg), fried chicken (250g), Vegetable salad (250g), Pumpkin soup (300g), Pineapple chunks (300g), 1 cup rice, Bottled water (500ml) August 30, 2024 -Breakfast Pax 140 Breakfast: Buffet (with choices of egg, ham, tocino, longanisa for viand), bread, pandesal, rice, coffee, chocolate drink Inclusions: Accommodation: Rooms for quadruple (2 double beds) Training Venue: Includes provision of audio-visual system with at least 3 microphones/ facility, free internet connection, LCD Projector, LCD Screen, tables with cloth and chairs with seat cover) August 28, 2024- 6:00PM – 10:00PM August 29, 2024- 8:00AM – 6:00PM Requirements: 1. Water Station with glass. 2. Unlimited coffee station (sugar, coffee, cream) (not 3in1 coffee) 3. Food will be served as follows: AM Snacks: 9:30AM, Lunch: 11:45AM, PM Snacks: 3:00PM, Dinner: 6:00PM 4.Menu shall be served as follows: Soup-based menu: 50% solid part, 50% liquid part Pasta/Pansit: 60% noodles, 40% meat/vegetables 5. Use recyclable materials for packed food. Project Site: Schools Division Office Brgy. Bacong, San Luis, Aurora Contact person: JEFFREY C. RESUEŃO, PhD Head, BAC Secretariat procurement.depedaurora@deped.gov.ph 0963-768-8896 I hereby commit to comply and deliver all the above requirements in accordance with the above stated schedule. _____________________________ ____________________________________ _______________ Name of Company Signature over Printed Name of Date Authorized Representative Annex “B” Price Quotation Form Date: _______________________ RFQ No. 2024-08-326 The Chairperson, Bids and Awards Committee Schools Division Office Brgy. Bacong San Luis, Aurora Sir/Madam: Having examined the Request for Quotation No. 2024-08-326 which includes the Technical Specifications and Delivery Schedule, the receipt of which is hereby duly acknowledged, the undersigned offers to __________________________________________________ in conformity with the said Request for Quotation for the sums stated hereunder: UNIT QUANTITY ITEM/DESCRIPTION UNIT PRICE TOTAL PRICE Supply & Delivery of Catering Services, Accommodation and Training Venue August 28, 2024 - Dinner and Accommodation Pax 140 Dinner- Beef Pares (350g), Grilled Chicken (250g), Vegetables Salad (250g), Mushroom soup (250g), Creamy Gelatin (3.5ml cup), Plain rice (1cup), Bottled water(500ml) August 29, 2024 – Breakfast to Dinner and Accommodation Pax 140 Breakfast- Buffet (with choices of egg, ham, tocino, longanisa for viand), Bread, pandesal, rice, coffee, chocolate drink Pax 140 AM Snack – Wonton soup (350g), Chicken sandwich (250g), Cucumber juice (330ml) Pax 140 Lunch – Chicken cordon bleu (350g), fish fillet (150g), Creamy soup suey (350g), crab and corn soup (300g), fruit salad (3.5ml cup), 1cup rice , bottled water (500ml) Pax 140 PM Snack-Macaroni Salad (250g), Tuna Sandwich (250g), Buko juice (330ml) Pax 140 Dinner – Pork Steak (250mg), fried chicken (250g), Vegetable salad (250g), Pumpkin soup (300g), Pineapple chunks (300g), 1 cup rice, Bottled water (500ml) August 30, 2024 -Breakfast Pax 140 Breakfast: Buffet (with choices of egg, ham, tocino, longanisa for viand), bread, pandesal, rice, coffee, chocolate drink Inclusions: Accommodation: Rooms for quadruple (2 double beds) Training Venue: Includes provision of audio-visual system with at least 3 microphones/ facility, free internet connection, LCD Projector, LCD Screen, tables with cloth and chairs with seat cover) August 28, 2024- 6:00PM – 10:00PM August 29, 2024- 8:00AM – 6:00PM Requirements: 1. Water Station with glass. 2. Unlimited coffee station (sugar, coffee, cream) (not 3in1 coffee) 3. Food will be served as follows: AM Snacks: 9:30AM, Lunch: 11:45AM, PM Snacks: 3:00PM, Dinner: 6:00PM 4.Menu shall be served as follows: Soup-based menu: 50% solid part, 50% liquid part Pasta/Pansit: 60% noodles, 40% meat/vegetables 5. Use recyclable materials for packed food. TOTAL PRICE IN WORDS: _______________________________________________________________________ We undertake, if our Proposal is accepted, to deliver the goods as identified in the Technical Specification and in accordance with the Schedule of Requirements. Until a formal Contract is prepared and executed, this price quotation, together with your written acceptance thereof and your Notice of Award, shall be binding upon us. However, we understand that you are not bound to accept the lowest or any Quotation you may receive. Dated this _________________________________________. _________________________________________ Name /Signature/ Designation / Capacity Duly authorized to sign Quotation for and on behalf of: _______________________________________ _______________________________________ _______________________________________ Company / Address / Contact No.