Solicitation Number: 2024-08-322 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Catering Services Approved Budget for the Contract: PHP 208,200.00  Delivery Period: 3 Day/s Client Agency: Contact Person: JEFFREY C RESUEÑO Head-BAC Secretariat 449 San Luis Aurora Philippines 3200 63-963-7688896 jeffrey.resueno@deped.gov.ph	Status	Closed
	Associated Components	1
	Bid Supplements	0
	Document Request List	0
	Date Published	09/08/2024
	Last Updated / Time	09/08/2024 00:00 AM
	Closing Date / Time	13/08/2024 08:00 AM
Description   ______________________________ ______________________________ ______________________________ ______________________________ REQUEST FOR QUOTATION MEALS AND SNACKS FOR THE DEPED MID-TERM REVIEW AND 2025 WORK AND FINANCIAL PLANNING WORKSHOP ON AUGUST 15-16 & 23, 2024 RFQ NO. 2024-08-322 Sir/Madam: Please quote your best quotation for the item/s described below using the Price Quotation Form (see Annex "B" of the Request for Quotation), subject to terms and conditions stated in the RFQ. Unit Quantity Item/Description APPROVED BUDGET FOR THE CONTRACT Supply and Delivery of catering services, room accommodation and function hall, August 15, 16 & 23, 2024 208,200.00 Pax 54 Day 1- August 15, 2024 (Full Meal -Breakfast to Dinner) Pax 54 Day 2- August 16, 2024 (Breakfast to PM Snack) Pax 54 Day 3- August 23, 2024 (Breakfast to PM Snack) Pax 54 1-Overnight accommodation/airconditioned rooms from August 15(check-in) to August 16 (check-out) Days 3 Airconditioned Function Room for 60 pax, with table and chairs, soud system, wifi, projector screen, overflowing coffee. Must be within the same hotel/ venue of the room accommodations 208,200.00 * The ABC is understood to be the ceiling price; offers must not exceed the ABC provided. Deadline for submission and receipt of quotation, together with the following documents, duly signed by you or your duly authorized representative, shall not be later than August 13, 2024. • Mayor’s Permit for 2024 • PhilGEPS Registration Number (Organization ID or screenshot from PhilGEPS Website); • Brochure or Technical Data Sheet, if applicable; • Annual Income Tax Return CY 2023 or Latest Business Tax Return (from April to September; filed through the Electronic Filing and Payment System (EFPS)); • Omnibus Sworn Statement; • Compliance with the Schedule of Requirements (Annex “A”); • The Price Quotation Form (Annex “B”); Only one (1) set of documents certified to be true copies of the original shall be required. Proposals and other documents required may be sent electronically through procurement.depedaurora@deped.gov.ph Electronically prepared and/or hard copies of the proposals and documents must be submitted through the SDO Records Section on or before the deadline of submission as stated in this RFQ. Late submission of quotations shall not be accepted and considered. ERLEO T. VILLAROS PhD Chairperson, Bids and Awards Note: Please indicate statement of compliance of the Technical Specifications Form by clearly indicating “COMPLY” Annex “A” SCHEDULE OF REQUIREMENTS Unit Quantity Item/Description Delivery Period Supply and Delivery of catering services, room accommodation and function hall, August 15, 16 & 23, 2024 August 15, 16 & 23, 2024 Pax 54 Day 1 – August 15, 2024 Breakfast 200g Pork Tocino, 1pc. 150g daing na bangus, 1 medium fried egg, 1 cup garlic rice, coffee AM Snack 250g chicken macaroni salad, 350g chicken sandwich, 350ml cucumber juice Lunch 1 serving of sinampalukan manok (250g), 200g grilled fish, 200g grilled liempo, 1 cup rice, 1 regular pc lakatan banana PM Snack 250g pancit guisado 1 regular pc suman, 240ml 4 seasons juice in can Dinner 1 serving of beef Kaldereta (250g), 200g crispy tofu steak, 200g pork tonkatsu, 1 cup steamed rice Pax 54 Day 2 – August 16, 2024 Breakfast 2 pcs. (100g each) garlic longganisa, 1pc. 150g daing na tuyo, 250g scrambled egg, 1 cup garlic rice, coffee AM Snack 250g buko pandan, 1 pc 150g bread roll, 250 ml pink lemonade Lunch 1 cup pinapaitan, 250g pork barbeque, 1 pc. (250g) sinanglay na tilapia, 1 cup steamed rice. PM Snack 250g spaghetti, 2 pcs regular toasted sliced bread with butter, 240ml iced tea Pax 54 Day 3 – August 23, 2024 Breakfast 2 pcs (100g each) toasted bread with butter and jam, 1 pc. 100g sausage, 1 medium fried egg, 1 cup rice AM Snack 250g chicken sandwich, 250 ml cucumber lemonade Lunch 150g sweet and sour fish fillet, 150g chicken aloha, 150g dinakdakan, 1 cup steamed rice PM Snack 250g clubhouse sandwich (cheese, lettuce, ham, egg), mango juice in can Pax 54 1 - Overnight accommodation/ airconditioned rooms from August 15 (check-in) to August 16 (check-out) Day 3 Airconditioned Function Room for 60 pax, with table and chairs, sound system, wifi, projector screen, overflowing coffee. Must be within the same hotel/venue of the room accommodations. Project Site: Schools Division Office Brgy. Bacong, San Luis, Aurora Contact person: JEFFREY C. RESUEŃO, PhD Head, BAC Secretariat procurement.depedaurora@deped.gov.ph 0963-768-8896 I hereby commit to comply and deliver all the above requirements in accordance with the above stated schedule. _____________________________ ____________________________________ _______________ Name of Company Signature over Printed Name of Date Authorized Representative Annex “B” Price Quotation Form Date: _______________________ RFQ No. 2024-8-322 The Chairperson, Bids and Awards Committee Schools Division Office Brgy. Bacong San Luis, Aurora Sir/Madam: Having examined the Request for Quotation No. 2024-08-322 which includes the Technical Specifications and Delivery Schedule, the receipt of which is hereby duly acknowledged, the undersigned offers to __________________________________________________ in conformity with the said Request for Quotation for the sums stated hereunder: UNIT QUANTITY ITEM/DESCRIPTION UNIT PRICE TOTAL PRICE Day 1 – August 15, 2024 Breakfast Pax 54 200g Pork Tocino, 1pc. 150g daing na bangus, 1 medium fried egg, 1 cup garlic rice, coffee AM Snack 250g chicken macaroni salad, 350g chicken sandwich, 350ml cucumber juice Pax 54 Lunch 1 serving of sinampalukan manok (250g), 200g grilled fish, 200g grilled liempo, 1 cup rice, 1 regular pc lakatan banana Pax 54 PM Snack 250g pancit guisado 1 regular pc suman, 240ml 4 seasons juice in can Pax 54 Dinner 1 serving of beef Kaldereta (250g), 200g crispy tofu steak, 200g pork tonkatsu, 1 cup steamed rice Day 2 – August 16, 2024 Pax 54 Breakfast 2 pcs. (100g each) garlic longganisa, 1pc. 150g daing na tuyo, 250g scrambled egg, 1 cup garlic rice, coffee Pax 54 AM Snack 250g buko pandan, 1 pc 150g bread roll, 250 ml pink lemonade Pax 54 Lunch 1 cup pinapaitan, 250g pork barbeque, 1 pc. (250g) sinanglay na tilapia, 1 cup steamed rice. Pax 54 PM Snack 250g spaghetti, 2 pcs regular toasted sliced bread with butter, 240ml iced tea Day 3 – August 23, 2024 Pax 54 Breakfast 2 pcs (100g each) toasted bread with butter and jam, 1 pc. 100g sausage, 1 medium fried egg, 1 cup rice Pax 54 AM Snack 250g chicken sandwich, 250 ml cucumber lemonade Pax 54 Lunch 150g sweet and sour fish fillet, 150g chicken aloha, 150g dinakdakan, 1 cup steamed rice Pax 54 PM Snack 250g clubhouse sandwich (cheese, lettuce, ham, egg), mango juice in can Pax 54 1 - Overnight accommodation/ airconditioned rooms from August 15 (check-in) to August 16 (check-out) Day 3 Airconditioned Function Room for 60 pax, with table and chairs, sound system, wifi, projector screen, overflowing coffee. Must be within the same hotel/venue of the room accommodations. TOTAL PRICE IN WORDS: _______________________________________________________________________ We undertake, if our Proposal is accepted, to deliver the goods as identified in the Technical Specification and in accordance with the Schedule of Requirements. Until a formal Contract is prepared and executed, this price quotation, together with your written acceptance thereof and your Notice of Award, shall be binding upon us. However, we understand that you are not bound to accept the lowest or any Quotation you may receive. Dated this _________________________________________. _________________________________________ Name /Signature/ Designation / Capacity Duly authorized to sign Quotation for and on behalf of: _______________________________________ _______________________________________ _______________________________________ Company / Address / Contact No.