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Description

INVITATION TO BID

The Nueva Ecija University of Science and Technology (NEUST) through the Bids and Awards Committee (BAC), hereby invites all interested entities registered with the Philippine Government Electronic Procurement System (PhilGEPS) to bid for the hereunder project, subject to the General Conditions stated herein.

Name of Project: SUPPLY, DELIVERY AND INSTALLATION OF AIRCONDITIONING UNITS FOR NEUST GEN.TINIO, SUMACAB, SAN ISIDRO AND ATATE CAMPUSES
Location: NEUST Cabanatuan City
Approved Budget
for the Contract: Php6,177,800.00
Contract Duration: 60 Calendar Days
Source of Fund: INCOME
Cost of Bidding Documents:Php10,000.00

PROJECT DESCRIPTION (1LOT)
Item No. Qty UOM Item Description
1 6 Unit Floor Mounted Airconditioning Unit, 6HP, Non-Inverter
2 6 Unit Floor Mounted Airconditioning Unit, 4HP, Non-Inverter
3 10 Unit Floor Mounted Airconditioning Unit, 4HP, Inverter
4 24 Unit Split Type (Wall Mounted) Airconditioning Unit, 2.5HP, Inverter
5 13 Unit Split Type (Wall Mounted) Airconditioning Unit, 2.0HP, Inverter
6 9 Unit Split Type (Wall Mounted) Airconditioning Unit, 1.5HP, Inverter
7 5 Unit Window Type Airconditioning Unit, 2.0HP, Inverter
8 2 Unit Window Type Airconditioning Unit, 1.0HP, Inverter

Additional Requirements:
1. All units must be installed with circuit breaker and accessories.
2. Drain pipe must be connected to drainage
3. Floor mounted units must be braced using hanging wall/floor mounted platform
4. All units must be connected to power supply as instructed by University Electrician
5. All wiring and piping materials must be approved by the University Electrician and Aircon Technician
6. R32 Refrigerant for Split type inverter
7. R410A Refrigerant for Floor mounted inverter
8. R410A Refrigerant for Floor mounted non-inverter
9. R410A/R32 Refrigerant for Window type inverter
10. 10 years of compressor warranty
11. 5 years of parts warranty
12. 2 years of labor and service warranty
13. All Units with cleaning provisions at least twice.
14. Ocular Inspection for possible adjustment of copper tubing
15. Certificate of Inspection

The summary of the bidding activities is as follows:

Activities Schedule
1. Advertisement June 24, 2024-July 1, 2024
2. Issuance of Bid Documents July 2-15, 2024
3. Pre-bid Conference July 2, 2024, 9:00AM (via Zoom)
4. Deadline for Submission of Bids (Manual Submission) July 15, 2024, until 4:00PM
BAC Conference Room, Gen. Tinio (St.) Campus, Cabanatuan City
5. Opening of Bids (Face to Face) July 16, 2024, 9:00 AM
BAC Conference Room, Gen. Tinio (St.) Campus, Cabanatuan City

GENERAL CONDITIONS:

All particulars to the Eligibility Statement and Screening, Bid Security, Performance Security, Pre-bidding Conference, Evaluation of Bids, Post Qualification and Award of Contract shall be governed by the pertinent provisions of R.A. 9184 and its Implementing Rules and Regulations.

Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or business organizations with at least sixty percent (60%) interest or ownership of at least 60% of the outstanding capital stock belonging to citizens of the Philippines, and to citizens or business organizations of a country where the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183.

A complete set of Bidding Documents may be acquired by interested Bidders from July 2-15, 2024 upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders pay the applicable fee for the Bidding Documents not later than the deadline for submission of bids.

Bids must be duly received by the BAC Secretariat at the address below on or before July 15, 2024, until 4:00PM. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in the PBD. Late bids shall not be accepted.

On the last day for the submission of bids and no prospective bidder/s submitted its bid documents or only one (1) bid was submitted for the above-mentioned project, the same is deemed extended until July 22, 2024, 4:00 PM. This is to protect the interest of the University and full opportunity for a competitive bidding may be achieved;

The University likewise reserves the right to cause extension or postponement of the filing of bids should similar situation arises.

Bid opening shall be on July 16, 2024, 9:00 AM at the BAC Conference Room, Gen. Tinio (St.) Campus, Cabanatuan City unless extended. Bids will be opened in the presence of the bidder or his/her/its duly authorized representative/s. Failure to attend during the opening of bids shall be considered a waiver on the part of the bidder who likewise waives his/her/its right to raise questions during the bidding procedures.

The Nueva Ecija University of Science and Technology reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.

For more information concerning this bidding, please contact the following:
ENGR. JOEL G. DE MESA
Head, BAC Secretariat for Goods and Services NEUST Gen. Tinio St., Cabanatuan City
Email Address: neust.bacsec@gmail.com

Approved by:

DR. HONORATO P. PANAHON
BAC Chairperson


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