Solicitation Number: 2023-10-472 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Two Failed Biddings (Sec. 53.1) Classification: Civil Works Category: Electrical Systems and Lighting Components Approved Budget for the Contract: PHP 4,939,449.51  Delivery Period: 60 Day/s Client Agency: Contact Person: JEFFREY C RESUEÑO Head-BAC Secretariat 449 San Luis Aurora Philippines 3200 63-963-7688896 jeffrey.resueno@deped.gov.ph	Status	Awarded
	Associated Components	1
	Bid Supplements	0
	Document Request List	8
	Date Published	30/05/2024
	Last Updated / Time	18/10/2024 14:39 PM
	Closing Date / Time	19/06/2024 01:00 AM
Description   Republic of the Philippines DEPARTMENT OF EDUCATION Region III SCHOOLS DIVISION OF AURORA San Luis, Aurora 3201 Philippines Invitation to Negotiated Procurement (Two-Failed Bidding) for ELECTRICAL SYSTEM UPGRADING: Installation, Connection to Main Line and Existing Wiring for A.V. Mijares Elementary School and Calantas Elementary School 1. In view of two-failed competitive biddings, the Department of Education-Schools Division of Aurora Bids and Awards Committee invites for negotiation for the procurement of ELECTRICAL SYSTEM UPGRADING (Installation, Connection to Main Line and Existing wiring at A. V. Mijares Elementary School and Calantas Elementary School-Re-bidding and Project Identification Number 2023-10-472 with a sum of Four Million Nine Hundred Thirty-Nine Thousand Four Hundred Forty-Nine Pesos and Fifty-One Centavos (P4,939,449.51) being the ABC. Lot Recipient School Scope of Work Contract Duration Approved Budget for the Contract (ABC) 1 A. V. Mijares Elementary School ELECTRICAL SYSTEM UPGRADING (Installation, Connection to Main Line and Existing Wiring 60 CD P2,929,449.51 2 Calantas Elementary School ELECTRICAL SYSTEM UPGRADING (Installation, Connection to Main Line and Existing Wiring 60 CD P2,010,000.00 Total P 4,939,449.51 Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The Department of Education Bids and Awards Committee now invites bidder for negotiation for the above Procurement Project. Completion of the Works is required shown in the table above in Contract Duration Column. Bidders should have completed a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). 3. Bidding will be conducted as specified under Section 53.1, Two Failed Biddings of the 2016 RIRR of RA 9184 procedures using non-discretionary “pass/fail” criterion. Bidding is restricted to Filipino citizens/sole proprietorships, cooperatives, and partnerships or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines. 9 4. Interested bidders may obtain further information from Department of Education Bids and Awards Committee and inspect the Bidding Documents for Negotiation at the address given below from 8:00 AM to 5:00 PM and must refer to OUA-Memorandum 00-0321-0048 title “Revised Guidelines for DepEd Electrification and Solar Projects” for bidder qualifications. 5. For those who are interested to purchase Bidding Documents, two (2) options are made available, to wit: a. A complete set of Negotiated Bidding Documents may be purchased by interested Bidders during office hours starting May 30, 2024 until the deadline of submission of bids on June 19, 2024 from the Department of Education, Schools Division of Aurora, Bids and Awards Committee Secretariat, upon accomplishing a bidder’s Information sheet (see attached) and payment of a non-refundable fee for the Bidding Documents to the DepEd Cashier for each lot. Approved Budget for the Contract Maximum Cost of Bidding Documents (in Philippine Peso) 500,000 and below 500,000 More than 500,000 up to 1 Million 1,000.00 More than 1 Million up to 5 Million 5,000.00 More than 5 Million up to 10 Million 10,000.00 More than 10 Million up to 50 Million 25,000.00 More than 50 Million up to 500 Million 50,000.00 More than 500 Million 75,000.00 b. Interested Bidders may signify their intent to participate in Negotiated Bidding and purchase the Negotiated Bidding Documents through email: procurement.depedaurora@deped.gov.ph by accomplishing a bidder’s information sheet (Annex A). Upon receipt of the bidder’s information sheet, the BAC Secretariat will send through email the details of the DepEd Aurora Trust Fund Account (DepEd Aurora Trust Account Number 1062-1013-57) for payment. Upon payment, bidders must send through email the proof of payment before the deadline for the submission of bids. Upon receipt of proof of payment, the BAC Secretariat will send the electronic copy of the bidding documents. Payment in checks should be made payable to DepED Aurora Trust Fund. e. The Department of Education Bids and Awards Committee will hold a Pre-Bid Conference1 for Negotiated Bidding on June 7, 2024 @9:00am at BAC Office and/or through videoconferencing/webcasting via google meet, which shall be open to prospective bidders. 1 May be deleted in case the ABC is less than One Million Pesos (PhP1,000,000) where the Procuring Entity may not hold a pre-bid conference. 10 f. Bids for the current Infrastructure Projects must be separated per lot, duly received by the BAC Secretariat through manual submission at the office address as indicated below, on or before June 19, 2024 @9:00am. Late bids shall not be accepted. g. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 16. h. Bid opening shall be on June 19, 2024 @ 9:30am at BAC Office. Bids will be opened in the presence of the bidders’ representatives (maximum of 2) who choose to attend the activity. i. For the purpose of constituting a quorum, both the physical and virtual presence of the BAC and TWG members shall be considered pursuant to GPPB Resolution No. 09-2020. j. The Department of Education Bids and Awards Committee reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised Implementing Rules and Regulations (IRR) of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. k. For further information, please refer to: JEFFREY C. RESUENO Department of Education Schools Division of Aurora Bids and Awards Committee-Secretariat Email: procurement.depedaurora@deped.gov.ph 0963-768-8896 l. You may visit the following websites: For downloading of Bidding Documents: http://www.deped-aurora.com/ June 7, 2024 ERLEO T. VILLAROS BAC Chairperson Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Negotiated Procurement (Two-Failed Bidding) for EL Negotiated Procurement (Two-Failed Bidding) for ELECTRICAL SYSTEM UPGRADING: Installation, Connection to Main Line and Existing Wiring for A.V. Mijares Elementary School and Calantas Elementary School 2 Lot 4,939,449.51 Pre-bid Conference Date Time Venue 07/06/2024 9:00:00 AM SDO AURORA, BRGY. BACONG, SAN LUIS, AURORA