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Bid Notice Abstract
Invitation to Bid (ITB)
Reference Number 10721182
Procuring Entity AURORA STATE COLLEGE OF TECHNOLOGY
Title SUPPLY AND DELIVERY OF ONLINE SCHOOL MANAGEMENT SYSTEM SOFTWARE AND EQUIPMENT
Area of Delivery Aurora

Solicitation Number: 2024-03-194/195
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Information Technology
Approved Budget for the Contract: PHP 10,000,000.00 
Delivery Period: 30 Day/s
Client Agency:

Contact Person: ALBERTO NOLASCO DELOS SANTOS
Head-BAC Secretariat
Sitio Dicaloyungan, Brgy. Zabali,
Baler
Aurora
Philippines 3200
63-42-7145915

procurementoffice@ascot.edu.ph
Status Awarded
Associated Components 2
Bid Supplements 1
Document Request List 24
Date Published 04/04/2024
Last Updated / Time 11/06/2024 11:29 AM
Closing Date / Time 24/04/2024 15:00 PM

Description
 
SUPPLY AND DELIVERY OF ONLINE SCHOOL MANAGEMENT SYSTEM SOFTWARE AND EQUIPMENT

Lot 1 - Online School Management System Software ABC: Php9,000,000.00

Lot 2 - ICT Equipment ABC: Php1,000,000.00

Line Items
Item No.Product/Service NameDescriptionQuantityUOMBudget (PHP)
1ICT EquipmentLot 2 - ICT Equipment1Lot1,000,000.00
2SoftwareOnline School Management System Software1Lot9,000,000.00
Pre-bid Conference
Date Time Venue
12/04/2024 3:00:00 PM Accreditation Hall, General Education Building
Aurora State College of Technology
Zabali Campus, Baler, Aurora
Other Information
INVITATION TO APPLY FOR ELIGIBILITY AND TO BID


The Aurora State College of Technology, through its Bids and Awards Committee (BAC), invites suppliers/manufacturers/distributors to apply for eligibility and to bid for the hereunder project:

Name of Project: SUPPLY AND DELIVERY OF ONLINE SCHOOL MANAGEMENT
SYSTEM SOFTWARE AND EQUIPMENT

Approved Budget for the Contract (ABC) : ₱10,000,000.00

Location : ASCOT Zabali Campus, Baler, Aurora

Delivery Period: : 30 Calendar Days

Prospective Bidders should have completed a similar project with a value of at least 50% of the proposed ABC and have key personnel and equipment (listed in Eligibility Forms) available for the execution of the contract. The BAC will use non-discretionary “pass/fail” criteria in the Eligibility Check/Screening as well as the Preliminary Examination of Bids. The BAC will conduct Post-Qualification of the Lowest Calculated Bid.

All particulars relative to the Eligibility Statement and Screening, Bid Security, Performance Security, Pre-Bidding Conference, Evaluation of Bids, Post-Qualification, and Award of Contract shall be governed by the pertinent provision of RA 9184 and its Implementing Rules and Regulations.

The complete schedule of activities is listed as follows:
ACTIVITIES SCHEDULE

1. Issuance of Eligibility Forms and Bid Documents April 4 - 24, 2024
Office of the BAC Secretary, Procurement Office
CRM Building, ASCOT Zabali Campus, Baler, Aurora

2. Pre-bid Conference April 12, 2024; @ 3:00 P.M.
Accreditation Hall, General Education Building
ASCOT Zabali Campus, Baler, Aurora


3. Submission of Bid Proposals Until 2:59 p.m. of April 24, 2024
Office of the BAC Secretary, Procurement Office
CRM Building, ASCOT Zabali Campus, Baler, Aurora

4. Opening of Eligibility Requirements and Bid Proposal April 24, 2024; @ 3:00 P.M.
Accreditation Hall, General Education Building
ASCOT Zabali Campus, Baler, Aurora

5. Bid Evaluation April 25, 2024
6. Post Qualification April 29, 2024
7. Issuance of Notice of Award Upon Approval of the ASCOT Board of Trustees (BOT)

Eligibility Forms and Bid Documents will be available only to prospective bidders upon payment of a non-refundable amount of Five Hundred Pesos (₱500.00) and

Lot No. ABC Amount of Bid Document
Lot 1 – Online School Management
System Software ₱9,000,000.00 ₱9,000.00

Lot 2 – ICT Equipment ₱1,000,000.00 ₱1,000.00

respectively to the ASCOT Cashier.

The Aurora State College of Technology assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the bid. ASCOT reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time before contract award without thereby incurring any liability to the affected bidder/s.


OSCAR C. BARAWID, Jr., PhD
Chairperson, BAC

Created by ALBERTO NOLASCO DELOS SANTOS
Date Created 03/04/2024
   

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