Solicitation Number: 2024-02-134 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Information Technology Approved Budget for the Contract: PHP 10,000,000.00  Delivery Period: 15 Day/s Client Agency: Contact Person: ALBERTO NOLASCO DELOS SANTOS Head-BAC Secretariat Sitio Dicaloyungan, Brgy. Zabali, Baler Aurora Philippines 3200 63-42-7145915 procurementoffice@ascot.edu.ph	Status	Cancelled
	Associated Components	2
	Bid Supplements	0
	Document Request List	25
	Date Published	01/03/2024
	Last Updated / Time	18/03/2024 08:00 AM
	Closing Date / Time	20/03/2024 01:10 AM
Description   SUPPLY AND DELIVERY OF ONLINE SCHOOL MANAGEMENT SYSTEM SOFWARE AND EQUIPMENT Item No. Description UOM Lot 1 1 Online School Management System Software 1 lot "Online School Management System - Admission, Preregistration, Enrolment, Assessment - Faculty Evaluation, Class Scheduler - Modules for Registrar, Cashier, Accounting, Scholarship, Guidance, UNIFAST, ROTC/CWTS/LTS, Insurance, Grade entry and Monitoring, Student Evaluation, Account (payment) Monitoring - Customizable reports (TOR, Scholastic Records, etc.) - SMS and mail Notifications - Integrated LMS - Free hosting and/or installation for in-house server - Free 100% data migration, installation and/or subscription (1-time payment), warranty and technical support - Open access to database (for other systems developed in ASCOT) - 15 days delivery period with free staff training" Lot 2 1 Server 2 units "Processor: Intel Xeon Scalable processors processor, up to 28 cores per processor Memory: 32 GB Storage: 4TB Graphics: 16 GB Monitor/Display: 24 inch FHD with cables OS: Windows Server (Licensed) Form Factor: Rack (1U) Integrated Power Supply Accessories: Keyboard and Mouse" 2 Data Storage Rack 2 sets 2.5GbE NAS Rackmount 1U 4-Bay High Performance for SMB with N5105/5095 Quad-core CPU, 4GB DDR4 Memory, 2.5GbE Port x 2, Network Storage Server (with 8TB storage) 3 Desktop Computer 5 units "All-in-ONe Processor:CORE_I5-1240P_1.7G_12C_16T RAM:8GB_4+4_DDR4_3200_SODIMM SSD:512GB_SSD_M.2_2280_G4_TLC Opticals:NO_OPTICAL_DRIVE Graphics:INTEGRATED_GRAPHICS Screen:21.5FHD_AG_250N_N_72 WLAN:WLAN_2X2AX+BT_MOW OS:W11_HOME_SL_DPK_WW Warranty:3Y Premium Care Maincase:BLACK Camera:HD_CAMERA_BK Keyboard:WL_KM_CALLIOPE_BK_ENG Mouse:WIRELESS_CALLIOPE_MOUSE_BK Office:OFFICE_H_S_2021_DA_PHL Display:21.5FHD""" Pre-bid Conference Date Time Venue 08/03/2024 10:00:00 AM Research and Extension Building ASCOT Zabali Campus, Baler, Aurora Other Information INVITATION TO APPLY FOR ELIGIBILITY AND TO BID The Aurora State College of Technology, through its Bids and Awards Committee (BAC), invites suppliers/manufacturers/distributors to apply for eligibility and to bid for the hereunder project: Name of Project: SUPPLY AND DELIVERY OF ONLINE SCHOOL MANAGEMENT SYSTEM SOFWARE AND EQUIPMENT Approved Budget for the Contract (ABC) : ₱10,000,000.00 Location : ASCOT Zabali Campus, Baler, Aurora Delivery Period: : 15 Calendar Days Prospective Bidders should have completed a similar project with a value of at least 50% of the proposed ABC and have key personnel and equipment (listed in Eligibility Forms) available for the execution of the contract. The BAC will use non-discretionary “pass/fail” criteria in the Eligibility Check/Screening as well as the Preliminary Examination of Bids. The BAC will conduct Post-Qualification of the Lowest Calculated Bid. All particulars relative to the Eligibility Statement and Screening, Bid Security, Performance Security, Pre-Bidding Conference, Evaluation of Bids, Post-Qualification and Award of Contract shall be governed by the pertinent provision of RA 9184 and its Implementing Rules and Regulations. The complete schedule of activities is listed as follows: ACTIVITIES SCHEDULE 1. Issuance of Eligibility Forms and Bid Documents March 1 - 20 , 2024 Procurement Office, CRM Building ASCOT Zabali Campus, Baler, Aurora 2. Pre-Bid Conference March 8, 2024 @ 10:00 A.M. Research and Extension Building ASCOT Zabali Campus, Baler, Aurora 3. Submission of Bids March 20, 2024 until 9:59 A.M. Office of the BAC Secretary Procurement Office, ASCOT Zabali Campus, Baler, Aurora 4. Opening of Eligibility Requirements and Bid Proposals March 20, 2024 @ 10:00 A.M. Accreditation Hall, General Education Building ASCOT, Baler, Aurora 5. Bid Evaluation March 21, 2024 6. Post-Qualification March 22, 2024 7. Issuance of Notice of Award: Upon Approval of the ASCOT Board of Trustees (BOT) Eligibility Forms and Bid Documents will be available only to prospective bidders upon payment of a non-refundable amount of Five Hundred Pesos (₱500.00) and Lot No. ABC Amount of Bid Document Lot 1 – Online Management System Software ₱9,000,000.00 ₱9,000.00 Lot 2 – ICT Equipment ₱1,000,000.00 ₱1,000.00 respectively to the ASCOT Cashier. The Aurora State College of Technology assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the bid. ASCOT reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award without thereby incurring any liability to the affected bidder/s.
Remarks Modification in technical specifications.